The Office of Human Resources (OHR) partners with hiring managers to attract, source and select diverse, world-class talent. Your recruiter can assist you in developing a recruiting plan and help you through the process of finding, interviewing, hiring and welcoming the best talent.
Hiring managers and interview teams are encouraged to review the recruiting resources available through OHR's Talent Strategy team:
- Guidelines for Hiring Staff [pdf] — details the hiring process at CMU, which ensures that the university meets all local, state and federal laws and regulations that govern employment
- Advertising Your Position — free and paid job boards and advertisement options
- Interviewing and Evaluating Candidates — guidelines, best practices, sample behavioral interview questions, tools and templates to assist with the interview process
- Conducting Reference Checks — guidance and templates to assist with the reference check process for staff positions
- Relocation Services — local agencies that OHR has partnered with to provide relocation assistance for new hires relocating to the Pittsburgh area
Recruiting Support Available
Recruiters are here to support you in your hiring efforts and are equipped to help you throughout the recruitment process, including:
- Developing inclusive job advertisements using Textio, the tool CMU uses to scan job posting language for bias
- Developing a recruiting and/or sourcing strategy to attract a diverse and highly qualified applicant pool
- Initial assessment of an applicant’s qualifications
- Initial phone screens to confirm interests, experience and compensation expectations align
- Initiating reference checks for finalist candidates
- Reviewing and preparing offer details
- Extending contingent verbal offers and navigating negotiations
- Preparing and extending contingent written offers
- Initiating pre-employment background checks
Recruiting for Diversity
There are four key factors in developing a departmental strategy for inclusivity:
- Alignment with University Strategic Goals — Ensure alignment with the university goals for diversity and inclusion as outlined in the university's Strategic Plan and Equal Employment Opportunity/Affirmative Action Policy.
- Fair and Equal Treatment — Ensure that you follow sound employment and salary compensation practices.
- Effective Networking Resources — Access and employ the most effective sourcing and recruiting tools available.
- Success Measurement — Develop an internal review protocol to ensure university guidelines and procedures are followed and your sourcing plan is effective.
Hiring a Remote Worker
Requests for remote work arrangements and telecommuting require approval by:
- Academic units: department head, dean, and the Flexible Work Arrangements Committee
- Administrative units: vice president and the Flexible Work Arrangements Committee
See Flexible Work Arrangement Guidelines for Staff [pdf] for details. Contact your HR business partner for assistance.
Hiring an Adjunct Instructor
Adjunct instructor positions must be posted/advertised for a minimum of five calendar days. Contact Courtney Bryant for assistance with posting/advertising adjunct instructor positions in Interfolio.
Hiring a Foreign National
When hiring foreign nationals with H-1B visas, please refer to the Wage Determination Packet [docx].
For those entering the United States to work or study at Carnegie Mellon, the primary source of support and information is the Office of International Education (OIE). OIE's Foreign Scholars Information Directory contains information about:
- Coming to Carnegie Mellon and settling in
- Travel advice
- J-1 and H-1B visas and other work visa categories
- Immigration services and resources
The OIE website also has information about families and dependents, and many other useful resources.
Having an Employee Work Overseas
If you are considering having an employee work in an international location (i.e., where the remote work location is outside the U.S.) please submit the International Remote Working Arrangement (IRWA) Request Form — Faculty and Staff [pdf] to firstname.lastname@example.org before work commences. There may be employment or tax issues to be aware of that will impact the employee's ability to work legally in the foreign location.
See the International Remote Working Arrangements Guidelines for Faculty and Staff [pdf] for details.
Contact your HR business partner for assistance.