Carnegie Mellon University

Executive Assistant III

Job Profile Summary

An executive assistant III is responsible for setting priorities and managing the execution of the administrative and possibly financial functions for the vice president. Executive assistant III's require a substantive understanding of the office’s mission and objectives, critical projects, key employees and issues. With guidance from the vice president, this position makes decisions that assure the smooth operation of the office and projects critical to its success. Executive assistant III's regularly handle sensitive information, which requires maintaining strict confidentiality and discretion. This position title may be used only when supporting VP’s/executives and must be approved by the Compensation team. Executive assistant III's are responsible for:

  • Within parameters defined by the vice president, troubleshoot and resolve problems within the scope of the department, office or university. Refers only the most difficult or sensitive issues to the vice president.
  • Managing the administration of the office of the vice president by working collaboratively with others inside and outside the university. May prepare correspondence, presentations or reports on behalf of the vice president.
  • Identifying priorities for the office and may bring new or pending issues to the attention of the vice president.
  • Assuring that the operations of the office are in good working order, financial reviews and reconciliation are completed and discrepancies are resolved. Maintains accurate records and knowledge of budget expenditures, and counsels vice president on status, opportunities and concerns on a regular basis.

Training and Development Opportunities