Carnegie Mellon University

Administrative Assistant II

Job Profile Summary

Administrative assistant II's provide administrative and secretarial assistance; assist with the work flow within the department; supports budget and other related processes; may represent department on campus-wide projects and initiatives; act as resource to less experienced staff.

  • Providing administrative assistance such as coordinating meetings logistics and resources; maintaining calendars, drafting correspondence, reports, and other documents for supervisor’s signature and/or approval.
  • Acting as a liaison or contact person with other university departments and with outside organizations; assists in the research, preparation and processing of information.
  • Assisting with the workflow within the department. May oversee support staff or student workers through distribution of work and review of work progress. Assists in the training of newly hired staff and students and provides feedback on performance. Recognizes the opportunity for process improvement and participates in the implementation.
  • Maintaining calendars to ensure time-critical issues such as provisional and annual performance reviews, performance management activities, group meetings, project reviews, etc. are identified and adhered to; provides general office management by setting up and maintaining complex file systems, and supporting staff and budget related processes and work.
  • Attending various meetings within the department. May serve on inter-departmental committees.
  • Performing related work and special projects as assigned.

Training and Development Opportunities

Administrative assistant II's are strongly encouraged to further explore the resources provided by our learning partners for additional content, events and other information pertinent to the needs of the position.