Carnegie Mellon's U.S. campuses observe 10 official holidays. The university is closed on these days, and all non-essential personnel are not expected to report to work. Regular, full-time staff members may also take up to three floating holidays per calendar year.
The holiday benefit is available to U.S. regular, full-time staff members. Staff members whose employment terms are for four months or less are not regular full-time staff members.
International locations, such as Carnegie Mellon University in Qatar, may observe different holidays.
|Official University Holiday||FY 2018–2019 (Observed*)||FY 2019–2020 (Observed*)|
|Independence Day||July 4, 2018||July 4, 2019|
|Labor Day||September 3, 2018||September 2, 2019|
|Thanksgiving Day||November 22, 2018||November 28, 2019|
|Day After Thanksgiving||November 23, 2018||November 29, 2019|
|Christmas Eve||December 24, 2018||December 24, 2019|
|Christmas Day||December 25, 2018||December 25, 2019|
|New Year's Eve||December 31, 2018||December 31, 2019|
|New Year's Day||January 1, 2019||January 1, 2020|
|Martin Luther King, Jr. Day||January 21, 2019||January 20, 2020|
|Memorial Day||May 27, 2019||May 25, 2020|
*When a holiday falls on a Saturday, it is observed on the preceding day. (When the preceding day is also a holiday, both holidays are observed on preceding days.) When a holiday falls on a Sunday, it is observed on the following work day.
U.S. regular, full-time staff members may take three floating holidays during the calendar year. These floating holidays may be taken on days of your choosing, with your supervisor's approval.
The floating holiday benefit is available to U.S. regular, full-time staff members. Staff members whose employment terms are for four months or less are not regular full-time staff members.
Some departments have policies regarding periods when some floating holidays must or may not be used. Check with your department to determine if such a policy exists in your area.
Unused floating holidays do not carry forward to the next calendar year. If they are not used, they will be lost. No payment for unused floating holidays is made to staff members who separate from the university.
For new staff members, the number of floating holidays you are entitled to is prorated based on your hire date.
Floating Holidays for New Staff Members
- Staff members who begin full-time employment by April 30 are entitled to three floating holidays during the remainder of the calendar year in which they are hired.
- Those who begin by August 31 are entitled to two days in the remainder of that calendar year.
- Those who begin by October 31 are entitled to one day in the remainder of that calendar year.
- Staff members hired on or after November 1 are not eligible for floating holidays during the calendar year in which they are hired.
- On January 1 of the calendar year following their date of hire, the employee's floating holidays will re-set to three for the new calendar year.
Vice Presidents and Deans are authorized to allow staff members to leave campus at 2 p.m. on the workday preceding a university holiday — provided it is acceptable to their supervisor, all time-critical work is completed and no urgent business is expected.
Based on the nature of duties and/or unexpected developments, some non-exempt staff members who are unable to leave early may take off alternate hours during that work week (at days and times designated by their supervisors). If operational demands require that exempt staff members be present after 2 p.m., the possibility of alternative time off will be determined by the employee's supervisor.
Additional guidelines involving the early dismissal are as follows:
- Non-exempt employees shall enter their regular schedule in Workday as time worked. Human Resources is developing a new code for pay for time not worked. Additional information and instructions for use will be communicated to all staff members when the process is completed.
- This does not apply to employees represented by unions or contracted by vendors.
- Supervisors should arrange for coverage for their offices as necessary and in a way that does not result in overtime expense.
- Staff members not required to work are paid for the hours they were regularly scheduled to work.
- The time provided for early dismissal is not considered PTO; therefore, a staff member’s PTO does not decrease. The time also does not accumulate, nor is it paid out when a staff member leaves the university.
- Staff members who call off sick on the workday preceding the holiday will be required to take a full day of PTO. Similarly, staff members taking a vacation day will be required to take a full day of PTO. Also, a staff member who takes a half-day of vacation that day will be required to record it as a full half day off work.
- The early dismissal does not apply to staff members who are on approved leave from the university.
If you have questions on timekeeping, please contact the Human Resources CMUWorks Service Center by email at email@example.com or by calling 412-268-4600.