Carnegie Mellon University

Paid Sick Days

The City of Pittsburgh Paid Sick Days Act went into effect on March 15, 2020. This Act gives eligible employees one hour of paid sick time for every 35 hours worked, up to a maximum of 40 hours in a calendar year. Eligible employees may use paid sick days for their own illness or medical care, a family member's illness or medical care, or in the event of a declared public health emergency. 

As of November 20, 2020, an automated process in Workday is available to process all paid sick leave requests for eligible employees in Pittsburgh. This replaced the pay worklet/form that was previously used to request this time. The Workday process allows eligible employees to see their paid sick leave balance and make requests for paid sick leave. Supervisors will be notified when an eligible employee makes a request, and they will be required to review and approve or deny these requests in the system. 

Employees must notify their supervisor of the need to use paid sick time by submitting a request through Workday. When the need to use paid sick days is foreseeable, the employee must submit a request through Workday in advance. When the need to use paid sick days is not foreseeable (e.g., due to sudden illness or emergency), the employee should provide notice to the supervisor and submit a request through Workday at least one hour before the beginning of the employee’s normal schedule or as soon as possible under the circumstances.

For detailed instructions on how to submit requests, frequently asked questions, and other information related to paid sick leave, please refer to the resources listed below. 


Who Is Eligible?

Please Note: Employees who are currently eligible for paid time off through the university (including PTO, Special Faculty Vacation, Library Faculty Vacation, and Local 95 Sick Time) are not eligible for Pittsburgh Paid Sick Leave.

Eligibility for Pittsburgh Paid Sick Days

Accrual Method Entitlement Annual Carry Over Intended Use
Part-time non-exempt staff Accrued based on hours worked one hour per 35 hours worked, up to a maximum of 40 hours per calendar year Carry over up to 40 hours per calendar year* Employee's own medical condition, care of a family member with a medical condition
TES part-time staff
TES full-time staff
Non-exempt student workers
Fixed-term non-exempt full-time staff less than four months
Part-time exempt staff Granted 40 hours per year 40 hours per year, beginning January 1 of each year Ineligible for carry over
Exempt students workers
Nine-month special faculty
Adjunct faculty
Fixed-Term exempt full-time staff less than four months

 *Any sick leave carried over from year to year will be counted against the annual maximum accrual of 40 hours per calendar year.