Paid Sick Days
The City of Pittsburgh Paid Sick Days Act went into effect on March 15, 2020. This Act gives eligible employees one hour of paid sick time for every 35 hours worked, up to a maximum of 40 hours in a calendar year. Eligible employees may use paid sick days for their own illness or medical care, a family member's illness or medical care, or in the event of a declared public health emergency.
Employees must notify their supervisor of the need to use paid sick time by submitting a request through Workday [pdf]. When the need to use paid sick days is foreseeable, the employee must submit a request through Workday in advance. When the need to use paid sick days is not foreseeable (e.g., due to sudden illness or emergency), the employee should provide notice to the supervisor and submit a request through Workday at least one hour before the beginning of the employee’s normal schedule or as soon as possible under the circumstances.
- Review Frequently Asked Questions [pdf].
- Find detailed instructions on how to submit a request [pdf].
Who Is Eligible?
Please Note: Employees who are currently eligible for paid time off through the university (including PTO, Special Faculty Vacation, Library Faculty Vacation, and Local 95 Sick Time) are not eligible for Pittsburgh Paid Sick Leave.
Eligibility for Pittsburgh Paid Sick Days |
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| Accrual Method | Entitlement | Annual Carry Over | Intended Use | |
| Part-time non-exempt staff | Accrued based on hours worked | one hour per 35 hours worked, up to a maximum of 40 hours per calendar year | Carry over up to 40 hours per calendar year* | Employee's own medical condition, care of a family member with a medical condition |
| TES part-time staff | ||||
| TES full-time staff | ||||
| Non-exempt student workers | ||||
| Fixed-term non-exempt full-time staff less than four months | ||||
| Part-time exempt staff | Granted 40 hours per year | 40 hours per year, beginning January 1 of each year | Ineligible for carry over | |
| Exempt students workers | ||||
| Faculty | ||||
| Nine-month special faculty | ||||
| Adjunct faculty | ||||
| Fixed-Term exempt full-time staff less than four months | ||||
*Any sick leave carried over from year to year will be counted against the annual maximum accrual of 40 hours per calendar year.
Log in to Workday to submit a request for paid sick leave.
Leaves Administration
Matt McCabe
Leaves Manager
Phone: 412-268-5899
Fax: 412-268-7068
Amelia Kephart
Leaves Administrator
Phone: 412-268-5072
Fax: 412-268-7068