Carnegie Mellon University

Senior Administrative Assistant

Job Profile Summary

Senior administrative assistants are responsible for providing a wide variety of administrative support for a department or group; organizes and expedites flow of work in the area; provides administrative assistance; performs research to respond to requests and summarizes findings; acts as a resource to less experienced administrative staff and may direct their work; performs related duties and projects as assigned.

  • Providing a wide variety of administrative support for a director, associate dean, or equivalent management level. May support more than one manager.
  • Producing reports and correspondence; prioritizing and scheduling meetings, travel arrangements, etc. Ensuring all supporting information is produced and available.
  • Overseeing office support staff and/or student workers including assisting in the selection and training of staff and students; allocation and review of work including performance feedback; and ongoing evaluation of department procedures to ensure efficiency.
  • Acting as a liaison or contact person with other university departments, i.e. Budget Office, Registrar, Property Management, Human Resources, etc., and with outside organizations. Assists in the research, preparation and processing of information.
  • Maintaining calendars to ensure time-critical issues such as provisional and annual performance reviews, performance management activities, group meetings, project reviews, etc. are identified and adhered to.
  • Performing research to respond to requests and summarizes findings; completes special projects as assigned.
  • Attending various meetings within the department. May serve on inter-departmental committees.
  • Performing related duties as assigned.

Training and Development Opportunities

Senior administrative assistants are strongly encouraged to further explore the resources provided by our learning partners for additional content, events and other information pertinent to the needs of the position.