Carnegie Mellon University

Onboarding Resources for Hiring Managers

Departmental onboarding for each new employee is crucial to the success of the employee, your department and the university. Giving a structured introduction to your organization will help new employees understand and adjust to cultural norms and expectations in the department. A well-designed onboarding experience goes beyond the initial introductions and the first few days. Continued support throughout the transition signals to the employee their value and importance to the university, aids in retention and results in stronger performance and contributions. Refer to the Hiring Manager's Guide to Onboarding at Carnegie Mellon [pdf] for a detailed checklist.

number 1 icon  Before the Employee Begins

  • Ensure the hiring process is completed in Workday.
  • Reach out to the new employee via a welcome email or phone call.
  • Email colleagues a brief introduction to the new team member and encourage members of your department to welcome the new employee personally.
  • Set up required work space, systems, software and building access.
  • Add the new employee to departmental email distribution lists.
  • Create a training schedule for the new employee’s first two weeks of employment.

number 2 icon  First Day

  • New hires have the opportunity to attend a scheduled onboarding session to complete all onboarding tasks before arriving at their department. Learn more about Weekly Onboarding Sessions.
  • If the new employee is unable to attend the onboarding session, the HR Service Center will assist with:
    • Completing the onboarding tasks in Workday
    • Scheduling an appointment to complete section 2 of the Form I-9
    • Obtaining an ID card
    • Registering for parking, if needed
  • Discuss job duties and expectations, as well as office culture and university values with your new employee.
  • Introduce the new employee to coworkers and key contacts.
  • Take the new employee on a tour of the department/building. Do not forget to note the location of bathrooms and the kitchen as well as nearby facilities including lunch options.

number 3 icon  First 30 Days

number 4 icon  First Six Months to One Year

  • Establish clear expectations for performance as the employee learns the job and roles and responsibilities evolve over time.
  • Give ongoing positive and constructive feedback.
  • Complete the employee’s six-month provisional review [docx].
  • Ensure required training is completed.
  • Discuss additional training that may be helpful for productivity and/or professional development.
  • Encourage the employee to get involved in the university community.