Carnegie Mellon University

Administrative Assistant I

Job Profile Summary

Administrative assistant I's provide administrative and secretarial/clerical assistance; prepare reports, assist with work flow in the department; may update departmental web content; perform related duties as assigned. Administrative Assistant I's typically demonstrate proficient and comprehensive knowledge of defined skill areas which include:

  • Providing administrative and secretarial/clerical assistance. Drafting memos and correspondence using office software. Preparing and proofing materials from rough drafts or dictation. Serving as initial contact and liaison, providing information/coordination via phone or in person for the department/program.
  • Scheduling meetings, conferences or travel arrangements; prepares itineraries or meeting agendas; ensures meeting materials are produced and available.
  • Producing, assembling and maintaining reports and summaries. Frequently required to respond directly to inquires and requests regarding this information.
  • Providing general office management: setting up and maintaining filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc.
  • Maintaining department calendar to ensure that time-critical issues such as group meetings, project reviews, etc. are identified and adhered to.
  • Performing related duties as assigned.

Training and Development Opportunities

Administrative assistant I's are strongly encouraged to further explore the resources provided by our learning partners for additional content, events and other information pertinent to the needs of the position.