Administrative Assistant I

Job Profile Summary

Administrative assistant I's are responsible for:

Providing administrative and secretarial/clerical assistance. Drafting memos and correspondence using office software. Preparing and proofing materials from rough drafts or dictation. Serving as initial contact and liaison, providing information/coordination via phone or in person for the department/program.
Scheduling meetings, conferences or travel arrangements; preparing itineraries or meeting agendas; ensuring meeting materials are produced and available.
Producing, assembling and maintaining reports and summaries. Frequently required to respond directly to inquires and requests regarding this information.
Providing general office management: setting up and maintaining filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc.
Maintaining department calendar to ensure that time-critical issues such as group meetings, project reviews, etc. are identified and adhered to.