As per the Policy on the Protection of Children, programs and events involving minors must submit a registration form at least 30 days in advance with Child Protection Operations within the Office of Human Resources. Registration will allow the university to ensure that programs involving minors satisfy the requirements of this Policy and Pennsylvania state law.
Upon registration, all programs and events will be evaluated for the following policy requirements. A compliance checklist will be provided to the program/event administrator and may include the following requirements:
1. Designation of a Responsible Party
Identify a responsible party for your program's event(s). All events with minors must have a responsible party, who is responsible for the administration of the program and compliance with this Policy. This individual will receive the compliance checklist and be expected to complete the action items listed. This person must:
- Be a designated “responsible party” on the registration form
- Sign the Responsible Party Form
- Have all three required Act 153 background certifications on file with the Office of Human Resources
- Complete the required online training
Backup Responsible Party
Child Protection Operations strongly recommends the designation of a backup responsible party to serve in the event the primary responsible party is unable to do so. The backup responsible party could be designated to fill in for the primary responsible party, or to serve as a co-responsible party, especially in situations where the program/activity has multiple locations or is of long duration. Backup responsible parties must meet the same requirements as primary responsible parties.
2. Release Forms
3. Roster of CMU Faculty, Staff and Students Interacting with Minors for the Program or Event
4. Completion of Required Training
The responsible party and backup responsible party are required to complete a one-time online training:
o Required Training for Faculty and Staff via FocusU
o Required Training for Students via Canvas
5. Submission of Required Act 153 Background Certification Results
Child Protection Operations will evaluate the roster provided at registration and determine which of the individuals on the roster will require Pennsylvania Act 153 background certifications. Act 153 requires three separate background certifications:
- Pennsylvania Access to Criminal History Check (PATCH) through the Pennsylvania State Police
- Pennsylvania Child Abuse History Check (PACA) through the Pennsylvania Department of Human Services
- FBI Criminal History Check; this check requires the individual to submit their fingerprints to the FBI
These certifications are a set and cannot be partially completed. Individuals requiring these certifications must have the results of all three certifications on file with the Office of Human Resources before the program/event start date.
The Office of Human Resources provides guidance and instructions to the university community to facilitate these applications. Please visit the Act 153 page for instructions on obtaining background certifications, information about PA Act 153 and Guidance for Department Administrators.
Paid and Unpaid Internships for Minors
Before employing anyone under the age 18 ("minor"), contact your HR Business Partner to ensure you are in compliance with child labor laws. Visit the Office of Human Resources pages for information on hiring minors and guidance on unpaid internships.
Unpaid Internships with minors are required to register with Child Protection Operations and will be evaluated for compliance with the Policy on the Protection of Children in Carnegie Mellon University Programs, Activities and Facilities, including Act 153 background certification requirements.