Carnegie Mellon University

CMU Web

A service provided by the University CMS Team

Tips and tricks... save time and clicks

Whether you're a CMS newbie or a well-seasoned pro, there are always ways to boost efficiency. And you know what means, more time for fun and games!

Use Keyboard Shortcuts

When logged into the CMS, simply press ? to bring up a list of keyword shortcuts to make working in the CMS quicker and more efficient.

Keyboard shortcuts

Collapse Sections to Simplify the Interface

Sometimes your pages can get pretty complex. To make the edit interface easier to work in, collapse the areas you aren't working in by clicking on the section headings.

Collapsing a section to simplify the interface

Bypass Draft Preview For a Quick Submit

During the save process, sometimes you want to quickly edit a page without having to preview your draft before you submit (because you don't make mistakes!) Instead of clicking Save & Preview, click on the kabob menu then Submit.

Kabob menu (three vertical dots)

Right-Click for Context Menu

Right-click on any asset in the asset tree or in the workspace to bring up a quick menu with a list of actions. Everything you need is right there!

Right clicking on asset for context menu

Visit the Live Version

You can visit the live (published) version of a page or file by clicking ••• More > Live in the Action Toolbar.  A new browser tab will open with the live version in full display. If your site has not launched yet, you'll see the version on the staging server.

Live link in the Action Toolbar under More

See Responsiveness

CMS websites are responsive (i.e., mobile-friendly) so the presentation of a website will change depending on factors such as display size and device type. To see this in action, visit a site on your desktop and manually resize your browser to see how the layout changes.


Mix Up Your Social Media Image 

When creating a new page, you can use a different social media image than the default image specified in the Setup Block. For the Social Media Image field simply Choose File. Note: If Facebook isn't displaying the image, use Facebook's Debugger to clear their cache.

Add, Remove, Rearrange

While building and editing your pages, you'll be adding, removing, and rearranging components to get page layout just right.  Use the controls provided on section labels.

Controls to add, remove, and rearrange sections

From left to right:

  • (2/3) - Specifies what number item this is out of total number of items
  • Up (↑) - Move one position up
  • Down (↓) - Move one position down
  • Add (+) - Add a new item below current item
  • Remove (x) - Remove the item

Find on Page

When editing a page with a lot of content, it can be difficult to find the section you need to update. Use your browser's Find function to search for a specific word or phrase. Press Command+F (Mac) Ctrl+F (Windows), then type a word or phrase to help you find the section you need.

Browser's find function

Other Noteworthy Tricks

Dog walking with umbrella in mouth.

Can you tell we are pet people?