Edit, Submit, & Drafts
The process of making edits in the CMS includes the option to preview edits (in a smaller window) in real-time or to defer the preview until after you complete your edits.
After completing your edits, you have the option to preview your draft in full screen (as it would appear live) or to bypass the preview (for quick edits) and directly submit.
Note: Submitting/saving a page in the CMS does not update the live version of the page on your website; a separate step called publishing is required to push your updates live. More on publishing.
There are a couple of methods to edit a page.
Method 1: Edit Before Previewing (Default Editing Experience)
- Click the edit button to edit a page
- After completing your edits, use one of the methods below to submit your changes
Method 2: Edit While Previewing (Show Edit Preview)
- Click the Edit button to edit a page.
- Click the Show Edit Preview button at the upper right. A preview panel willl appear on the right side of your screen. Scroll to the section you are editing.
Make your edits in the editing panel to the left, and you will see your updates in real time on the right.
- After completing your edits, use one of the methods below to submit your changes.
There are a couple of methods to submit/save a page.
Method 1: Preview Draft (view page before final submit)
- When you are ready to view your page, click Preview Draft at the upper right
- A draft of the page will display; review page and proceed with one of the following
- If no further edits are needed, click Submit; add comments (optional) then click Submit or Check Content & Submit to perform a spell check before the final submit
- If additional edits are needed, click Edit in the Action Toolbar and proceed with edits
- To discard your edits and revert the page back prior to your edits, click Discard in the Action Toolbar
Method 2: Submit (bypass preview of draft and go straight to final submit)
- When you are ready to save your page, click the kabob menu ⋮ at the upper right
- Add additional comments (optional) then click Submit or Check Content & Submit to perform a spell check before the final submit
Drafts are pages that are works in progress and can be stored in the CMS for an indefinite period of time. A draft will not interfere with the current version of a page until a final submit is committed, at which point the draft becomes the current version.
Saving a Draft
The CMS automatically saves a draft of your page as you make edits, and will store the draft until actions are taken to either submit or discard it. As you edit your page, look for the Draft saved message at the upper right to confirm your last edit has been saved in the draft.
Editing a Draft
If a page contains a draft version you created, you will be shown the draft by default when previewing the page. Click on Edit to continue to edit the draft.
Note: You can toggle between your draft and the current version of the page by using the dropdown at the upper left of the preview.
If the page was edited and submitted by another invdividual while you worked on a draft, a message will appear when previewing your draft:
This draft is out of date with the Current Version. Would you like to Start a new one or Discard?
For sites which are maintained by multiple website managers, coordinating updates is key to preventing accidental overrides.
Can I review another person's draft before they submit it?
How will I know if another person has a page draft saved? I don't want to override their changes.
The CMS cannot combine drafts or consolidate edits made by multiple people, so keeping an eye out for potential conflicts is very important. If you edit a page that another person has a draft of, a warning will appear:
Communicate with the person to coordinate the edits; you may use the @username mention feature to comment on the page directly within the CMS.
I am receiving an Invalid XML error when I submit a page. How do I fix this?
This is usually caused by copying and pasting content that contains invalid code into a WYSIWYG. Please see tip on fixing invalid XML code.