Carnegie Mellon University

How to Use Google Calendar

The documentation below will get you started with Google Calendar. For the best experience, use Google products, including desktop mail, in a browser or with Google mobile apps.

Log In To Google Calendar

  1. Visit calendar.google.com.
  2. Log in with your Andrew userID and password.
  3. Open Duo when prompted and tap Approve.

 

Shared Calendars

Moving to Google from Exchange

Are you moving from Exchange to Google Mail and Calendar? Check out these resources to get up to speed.

Make Google Calendar Look Like Outlook

  1. Visit calendar.google.com.
  2. Log in with your Andrew userID and password.
  3. Open Duo when prompted and tap Approve.
  4. To change a calendar view, click the down arrow (top right) and choose one of the following formats:
    • By the day, week, month, or year
    • Your schedule
    • Hide or show weekends
    • Hide or show declined events
  5. To apply a color to a calendar:
    1. Locate the calendar under My Calendars or Other Calendars (left).
    2. Click the More icon that appears to the right of the calendar name.
    3. Click the color to select it or click Add + to apply a custom shade.

Create a Calendar Event

In Google, meetings are called events. Here are the steps to create one:

  1. From within your calendar, click Create.
  2. Add any guests that you would like to invite.
  3. Click Find a Time. A flashing gray bar will appear to assist you in locating an open slot across multiple calendars.
  4. Select a time slot.
  5. Select Zoom as the video conferencing provider.
  6. Click Add rooms to locate a physical room resource. This field is set to display only available rooms by default.
  7. Click Add locations to enter a physical address.
  8. Add a description or attachment if desired.
  9. Click Save to send the message.

Resources

 

Frequently Asked Questions (FAQs)

New to Google Calendar or just interested in new features? Review our answers to common questions.

  1. Hover over the calendar under My Calendars (left).
  2. Click More icon that appears and select Settings and Sharing.
  3. Under Share with specific people click Add.
  4. Enter the email address of the Google account you would like to share your calendar with and click Send.
  5. Choose the permissions level for your account.
  6. Click Send.

Yes. When creating a calendar event:

  1. Click Add rooms or location.
  2. Click Add rooms.
  3. Search for a room and select it, then proceed with creating your calendar event.

CMU's Google Calendar is configured to automatically add web conferencing to meetings where there are one or more participants. After you create an event with Zoom or Google Meet, all future meetings will automatically default to the video conferencing option you selected.

Note: Although you can still change your video conference format or delete video conference details from an event at any time, you cannot disable this automatic feature on your account.

  1. From within your calendar, click Create > Event.
  2. Add any guests that you would like to invite.
  3. Click Find a Time. A flashing gray bar will appear to assist you in locating an open slot across multiple calendars.
  1. Visit email.cmu.edu.
  2. Log in with your Andrew userID and password.
  3. Click the Calendar icon (right) and click Open in new tab icon.
  4. Locate the calendar under Other Calendars (left) and select the select (check) the shared calendar to view and edit entries.

Yes. For tips on scheduling between Exchange and Google, visit Schedule Between Exchange/Google Mail.