Carnegie Mellon University

How To Use Google Meet

Join a Meeting  Schedule a Meeting  Start a Meeting  Meeting Tools Record to Google Drive

Google Meet offers real-time communication for up to 100 people for meeting hosts using student or staff accounts. Faculty can host meetings with up to 250 people. Add a Meet link and a dial-in number directly to your Google Calendar invitation.

Join a Meeting or Class

Step 1: Prepare

  1. Secure Your Computer and Devices. Update your operating system, install antivirus software and set security preferences. 
  2. Visit Google and click on the profile icon (upper right). Make sure you are logged into Google with your Andrew userID and password.
  3. To switch Google profiles, click the profile icon (upper right) and select your Andrew account.
  4. To add your Andrew account, click the profile icon (upper right) and select Add another account. Follow the prompts to log in.

 

Step 2: Join

  1. Click on the Join link you received from the meeting host.
  2. When prompted, grant access to your camera and microphone.
  3. Click Join Now to enter the meeting.
  4. Click the menu (right) and choose Change layout to switch between sidebarspotlight, or tiled layouts.

Note: If you're the meeting host, Google Meet will automatically recognize you when you join the meeting.

Step 3: Attend

When Google Meet is open, the toolbar will display. Use the controls to complete the following:

  • Microphone on/off - control your microphone
  • Camera on/off - control your video sharing
  • People - displays a list of participants in the meeting or class
  • Chat - allows you to chat with everyone in the meeting
  • Turn on captions - turns on closed captioning.
  • Present now - allows you to share your desktop with others

Note: On smaller displays, such as mobile, many of these features move under the menu button (upper right).

Schedule a Session

From Google Calendar

  1. Open Google Calendar.
  2. Click Create to set up a new appointment.
  3. Enter the meeting details
  4. Click the Add Google Meet Video Conferencing button.
  5. Click Save to send the invitation.

Important! Never share meeting links in a public location, such as a web page, bulletin board or newsletter.

From Exchange

  1. Visit Outlook on the Web.
  2. Click the Gear icon (upper right) and select Manage add-ins.
  3. Click the Plus (+) and select Add from the Office Store.
  4. Search for Google Meet Add-In.
  5. Click Get It Now.
  6. Click Install.
  7. When prompted, enter your Andrew email address (yourAndrewID@andrew.cmu.edu).
  8. Click Sign in.
  9. Click Yes to stay signed in.
  10. Click Continue.
  11. If prompted, click Yes to verify the andrew.cmu.edu domain.
  12. Restart Outlook.
  1. Open Outlook.
  2. Create a new meeting.
  3. Enter the meeting details
  4. Click the Google Meet button and choose Add a Meeting to add a Meet to your calendar invitation.
  5. Click Send.

Start a Session

From Google Calendar

  1. Open Google Calendar.
  2. Click the scheduled meeting.
  3. Click the Meet link to begin the meeting. You will automatically join the meeting as the host.

From Google Meet

  1. Visit Meet.
  2. Click Join or Start a meeting.
  3. Do not enter a nickname for your meet. Click Continue.
  4. Click Join now.
  5. Click the up arrow (bottom left) and click Copy joining info to copy the meeting details. You can then share with others via email or Canvas.

Host a Session

Take Control

Once you join the meeting as its host:

  1. Click the People icon (upper right) to view a list of all participants in the meeting.
  2. To pin a person, click an individual's image to pin the person to the top of the list.
  3. To mute a person, click the arrow to the right of an individual's name and click the microphone icon to mute them. Only the participant will be unable to mute themselves.
  4. To remove a person, click the arrow to the right of an individual's name and click the line icon to remove them.

 

Share Your Screen

  1. Click Present Now and select one of the following options:
    • Your entire screen
    • A window
    • A Chrome tab
  2. Select the item to share.
  3. Click Share.
  4. Click Stop Presenting when finished.

Record a Meeting to Google Drive

Faculty can record video meetings to their Google Drive accounts.

Staff can request this feature as needed.

For instructions on how to record your meeting to Google Drive, visit Record a video meeting.