Carnegie Mellon University

How To Use Google Meet

Join a Meeting  Schedule a Meeting  Start a Meeting  View Host Controls  Use Meeting Tools 

Google Meet offers real-time communication for up to 100 people for meeting hosts using student or staff accounts. Faculty can host meetings with up to 250 people. Add a Meet link and a dial-in number directly to your Google Calendar invitation.

Join a Meeting or Class

Step 1: Prepare

  1. Secure Your Computer and Devices. Update your operating system, install antivirus software and set security preferences. 
  2. Visit Google and click on the profile icon (upper right). Make sure you are logged into Google with your Andrew userID and password.
  3. To switch Google profiles, click the profile icon (upper right) and select your Andrew account.
  4. To add your Andrew account, click the profile icon (upper right) and select Add another account. Follow the prompts to log in.

 

Step 2: Join

  1. Click on the Join link you received from the meeting host.
  2. When prompted, grant access to your camera and microphone.
  3. Click Join Now to enter the meeting.
  4. Click the menu (right) and choose Change layout to switch between sidebarspotlight, or tiled layouts.

Note: If you're the meeting host, Google Meet will automatically recognize you when you join the meeting.

Step 3: Attend

When Google Meet is open, the toolbar will display. Use the controls to complete the following:

  • Microphone on/off - control your microphone
  • Camera on/off - control your video sharing
  • Leave call - leave the meeting
  • Turn on captions - turns on closed captioning
  • Present now - allows you to share your desktop with others

Note: 
On smaller displays, such as mobile, these features may move under the menu button (bottom right).

Schedule a Meeting

From Google Calendar

  1. Open Google Calendar.
  2. Click Create to set up a new appointment.
  3. Enter the meeting details
  4. Click the Add Google Meet Video Conferencing button.
  5. Click Save to send the invitation.

Important! Never share meeting links in a public location, such as a web page, bulletin board or newsletter.

From Exchange

  1. Visit Outlook on the Web.
  2. Click the Gear icon (upper right) and select Manage add-ins.
  3. Click the Plus (+) and select Add from the Office Store.
  4. Search for Google Meet Add-In.
  5. Click Get It Now.
  6. Click Install.
  7. When prompted, enter your Andrew email address (yourAndrewID@andrew.cmu.edu).
  8. Click Sign in.
  9. Click Yes to stay signed in.
  10. Click Continue.
  11. If prompted, click Yes to verify the andrew.cmu.edu domain.
  12. Restart Outlook.
  1. Open Outlook.
  2. Create a new meeting.
  3. Enter the meeting details
  4. Click the Google Meet button and choose Add a Meeting to add a Meet to your calendar invitation.
  5. Click Send.

Start a Meeting

From Google Calendar

  1. Open Google Calendar.
  2. Click the scheduled meeting.
  3. Click the Meet link to begin the meeting. You will automatically join the meeting as the host.

From Google Meet

  1. Visit Meet.
  2. Click Join or Start a meeting.
  3. Do not enter a nickname for your meet. Click Continue.
  4. Click Join now.
  5. Click the up arrow (bottom left) and click Copy joining info to copy the meeting details. You can then share with others via email or Canvas.

View Host Controls

With Host Controls, you control whether participants can:

  • Join the meeting without asking or join anonymously 
  • Share their screen
  • Send chat messages
To view Host Controls:
  1. From within the meeting, click the menu (bottom right).
  2. Click Settings.
  3. Select Host controls.
  4. To change a control setting, click the toggle on or off.