Carnegie Mellon University

School of Music

Where artistry and innovation share center stage

Facilities & Equipment Policies

Please report any necessary maintenance to the Facilities Manager in CFA 164. Robert Skavronski: 412-268-8131, rs73@andrew.cmu.edu

Eligibility

School of Music students are eligible to reserve School of Music facilities, according to the guidelines under each room listed below, in the School of Music room scheduling office. <CFA 180> You may only reserve a School of Music room for your own use; you may not reserve it for another person or organization. Also, you may only reserve the room for the purpose specified in the guidelines; you cannot reserve it for another purpose without special permission from the School of Music. You cannot reserve a School of Music room for a public event other than a recital. Violation of any facilities policy may result in the revocation for up to one semester of your eligibility to use the practice rooms or reserve other rooms and/or possess School of Music keys.

Reservations

You must reserve a hall for a recital no less than one month ahead; you must reserve a room for a recital rehearsal no less than one week ahead; you must reserve a room for any other purpose no more than one day ahead. If you will not be using your reservation, please inform the School of Music room scheduling office <CFA 180> as soon as possible, so that the room can be made available for others to reserve. Please don’t use School of Music facilities without a reservation or outside of the time of your reservation; you will be expected to immediately vacate a room for which another person has a reservation.

Classrooms

School of Music students may reserve any of the School classrooms in the College of Fine Arts or in the Margaret Morrison building for chamber music rehearsals by reserving a time and by obtaining a key from the room scheduling office. <CFA 180> When finished, please leave the room set up for a class with all the furniture back in place.  

Faculty Studios

Some faculty studios may be used for special rehearsals. You may use your teacher’s studio by obtaining faculty permission and by reserving times in the room scheduling office. <CFA 180>  

Alumni Concert Hall

Alumni Concert Hall may be reserved for rehearsals by requesting times in the room scheduling office. <CFA 180> The piano may not be moved from the stage to the floor without supervision. If the hall is available and the time requested is after business hours, a security pass will be issued. You are


responsible for seeing that Campus Security is called to lock the hall when the rehearsal is finished. 

Kresge Recital Hall

Kresge Recital Hall may be reserved for dress rehearsals and recitals. To schedule a time, contact the Operations Manager. <CFA 164> The acoustic ceiling lights must be turned off after use. House lights should be dimmed. Music stands, chairs, and tables must be removed or properly stored backstage. If the hall is available and the time requested is after business hours, a security pass will be issued. You are responsible for seeing that Campus Security is called to lock the hall when the rehearsal is finished.

Skibo Room

The Skibo Room may be reserved for rehearsals by requesting times in the room scheduling office. <CFA 180> Please make sure that the room is set up for a class with all furniture back in place, the piano moved back close to the wall, all lights turned off, windows closed and locked, and doors locked.

You may have a maximum of 3 keys under your name in the key database at any time. You may not transfer a key to another person; it must be in your possession at all times. You may check out a key no more than 24 hours before you need the key, and you must return the key no more than 24 hours after using the key.

If you need a key on the weekend, you may check out the key on Friday and return it on Monday. If you need the key again, you must return the key and check it out again; you cannot keep the key between reservations. All keys are to be returned by the date they are due. This is for your own protection. If something is missing from one of the rooms, all persons holding keys to that room will be questioned.  If you don’t return a key by the due date, you are liable for a $50.00 charge that will be debited to your student account. 

To register a locker, choose a locker and lock it with your own lock. Complete a Locker Registration Form (available in CFA 108). Return the form to the Student Services office. Registration is not confirmed until the form is returned. 

To use two lockers, an oversized locker, or a locker-­‐cabinet you must ask for permission first. Complete a Locker Registration Form including information about your request (available in CFA 108). Return the form to the Student Services office. Registration is not confirmed until the form is approved. 

Only current School of Music students may apply for a CFA basement locker. Notifying the Student Services office of your locker number or receiving approval to use multiple/oversized lockers qualifies your locker as being registered. If a music student decides to use a School of Music locker without prior registration with the Student Services office, the locker is considered unregistered. Locks found on unregistered lockers are subject to removal. The School of Music assumes no responsibility for damage or theft to personal belongings in lockers. If you own an instrument or musical equipment, make sure it is insured.  Oversized lockers and locker-­‐cabinets are kept locked by the School of Music until assignment to a student or students.

Instruments

The use of either one of the School's harpsichords or the electronic keyboard or the  harp is restricted either to ensembles (Orchestra, Wind Ensemble, Contemporary Ensemble, Concert Choir, Repertory Chorus, Jazz Vocal Ensemble, Jazz Ensemble, Baroque Ensemble, or Opera Orchestra) or to student recitals which are scheduled in Alumni Concert Hall and Kresge Recital Hall only. The delicate nature of the instruments and the unavailability of transportation for equipment for individual recitals mandates this policy. Any student requiring an instrument of this nature for a purpose other than those specified above must look outside the School for assistance. See the Director of Operations for assistance.

Music Stands

Music stands are to be kept secured at all times. Our priority is to ensure that all ensembles have as many stands as necessary to sustain their rehearsals and concerts. Our objective is to always have 70 in ACH, 20 in Kresge, 15 -­‐ 20 in MM 119, and 3 in CFA A2. Beyond these numbers, any extra music stands may be strategically placed in


certain studios. Due to the increasing cost of replacing music stands as well as the theft and loss of stands over the course of the academic year, music stands may not be left unlocked and available to be transferred to practice rooms and/or classrooms. It is highly recommended that students invest in an inexpensive, portable wire stand for use in practice rooms or for chamber music rehearsals.

Phones

Phones in School of Music offices and studios are not available for student use.

Fax Machine

A fax machine is located in the School of Music office. <CFA 105> Faxes can be sent at a cost of $3.00 for the first page and $1.00 for every subsequent page.

Copiers

The closest available public copiers are located in Hunt Library on the main floor. The School of Music copier is available for official School business only.

Please report any problems with locks, lights, or equipment, in any room, including practice rooms to the Director of Operations. <CFA 164> 

You are responsible for the facilities you reserve. Please don’t eat or drink in the room and lock the windows and door before you leave.

A School of Music major is given authorization to use his/her CMU ID card in the card locks for the practice room hallways, and other practice room keys, if applicable, at the beginning of his/her first semester in residence in the School of Music. The keys will not need to be returned until graduation or withdrawal from the School. There is a charge of $20.00 if a key is lost or not returned. In order to receive authorization to use the practice rooms and any practice room keys, you must sign a practice room contract. The contract specifies policies for use of the practice rooms for which you are held responsible. (Contract available in CFA 108)

The practice rooms are available on a first-come, first-served basis. The College of Fine Arts building and practice rooms are open twenty-four hours a day to CFA students. For the protection of everyone in the college, contact security at once if you see unauthorized persons in the building. 

CMU Campus Security Phone Number: 412-268-2323

From 12 midnight until 6am each night the outside doors of the CFA building are card swipe access only; your CMU ID card will allow you access to the building during that time, but non-Carnegie Mellon students will not be able to access the facilities.

Many of the pianos in the School of Music are Steinway instruments of high quality and should serve students well both now and for some time into the future, with proper care. Each student is expected to cooperate by doing his/her part in providing reasonable care.

Most practice rooms have a quality acoustic piano. These are expensive musical instruments and should not be used as tables or shelves. Nothing should be left on them when you leave the room. Absolutely NO food or drink of any kind (except a water bottle) is allowed in any practice room.

When in performance halls, pianos must be covered when passing through the Kresge shell. Three people are necessary for safe transport. Pianos in ACH are to be kept on stage at all times and are not permitted to be moved off stage for any reason. The responsibility of locking and covering the pianos falls upon the player of the instrument.

There is a piano technician on staff. Any problems, such as sticking keys, broken strings etc., should be brought to his attention as soon as possible (Peter Stumpf, piano@cmu.edu). The pianos are tuned on a rotation basis in consideration of certain priorities. A student may request tuning for a specific piano at any time and no reasonable request for service will be refused. Building heat and climatic dryness in the winter is the enemy of the piano's tuning. When the humidity changes the tuning changes. If the heat can be controlled and the humidity can be kept up, the tuning will be more stable. Understanding this concept will help explain why tuning is so difficult to maintain in certain circumstances, especially when the air is dry in a building.

In general, you should follow the rules below:

  • NO food or drink should be near any piano in any location.
  • No unauthorized use of the pianos will be permitted.
  • All pianos must be locked and covered when not in use.
  • No articles, instruments, books etc are ever to be placed on top of a piano, even temporarily.
  • Damage or problems of any sort are to be reported to Peter Stumpf (piano@cmu.edu or 8-7987) immediately.
  • Preparation of any piano must be approved in advance. 466667 and 406712 are not available for this purpose.

Violation of any part of this policy will be noted. Willful disregard for the pianos and the care policy will not be tolerated.