Facilities & Equipment Policies
Please report any necessary maintenance to the Director of Operations, Jesse Montgomery: 412-268-8131, jrmontgo@andrew.cmu.edu
Room Reservations
Eligibility & Policies
Full-time, enrolled, and registered School of Music students are eligible to reserve school facilities for recitals, rehearsals, recording services sessions, and personal recordings.
- You may only reserve a School of Music space for your own use. You may not reserve it for another person or organization.
- School of Music spaces cannot be used for public events other than approved recitals.
- School of Music spaces may not be used for unauthorized teaching of private students. Such use of facilities presents an institutional liability and is grounds for disciplinary action.
Violation of these policies will result in a loss of your eligibility to reserve School of Music rooms and/or possess School of Music keys.
Bookable spaces and their availability can be found on the Room Availability Calendar page. If you will not be using your reservation, please inform the School of Music front desk in HOA 102 as soon as possible, so that the room can be made available for others to reserve.
- You must follow School of Music Key and Piano policies.
- Return all chairs, stands, and pianos to their proper location, turn off all lights, remove any trash, and lock the door upon completion of your reservation.
- Do not use School of Music facilities without a reservation or outside of the time of your reservation. You will be expected to immediately vacate a room for which another person has a reservation or if asked by a staff member.
- Non-recital reservations may be canceled at any time due to safety or facilities issues, staffing shortages, severe weather, power outages, or to accommodate School of Music events.
Procedure
To request a room reservation, please review the following procedures.
- Review the Room Availabilities Calendar to find an available space. If you are scheduling a recital, please visit the Recital Rules page for additional information. If you are scheduling a Recording Services Session, please visit the Recording Services page for information on services and fees.
- Recitals, Dress Rehearsals for approved Recitals, and Recording Services Sessions may be requested through the Room Scheduling Form in advance.
- Recitals may be requested once your eligibility period has opened.
- Recital Dress Rehearsals may be requested once your recital has been approved, and must take place within 30 days of the recital.
- Recording Services Sessions may be requested at any time, and are subject to Recording Services crew availability. - All other reservations for Rehearsals, Lessons, and Personal Recordings may be scheduled up to 14 days in advance. Reservations can be made in increments of 30 minutes starting on the half-hour, and with a maximum reservation time of 2 hours.
- Submit your request via the Room Scheduling Form. Please note the following:
- The online Room Scheduling Form is for advance reservation requests, with at least 48 hours notice, and is monitored Monday-Friday, 9am-5pm.
- For reservation requests on a Saturday or Sunday, Room Scheduling Form submissions must be made no later than the preceding Thursday at 5:00pm.
- Reservation requests made via the Room Scheduling Form within 48 hours will not be approved or responded to. Immediate room requests (within 48 hours) can be made at the School of Music office receptionist desk in person in HOA 102 or via telephone at (412) 268-2372. - Once a reservation has been confirmed, you may visit the HOA 102 office, Monday-Friday, 9:00am-5:00pm to check out a key.
Keys
Policies and Fines
Keys may not be transferred to another student and must be in your possession at all times. Any key that is lost must be immediately reported to the Director of Operations. Lost keys/keys not returned within two weeks of their due date are subject to a fine charged to your student account. Classroom, practice room, and studio keys are subject to a $20 fine. Kresge, ACH, and sub-master keys are subject to a $30 fine. Additional charges may be incurred if the School of Music deems it necessary to change individual locks or rekey entire spaces based on the loss of key(s). The School of Music front desk will send periodic reminders if you have overdue keys.
Classroom/Performance Space Keys
School of Music students may have a maximum of 3 keys checked out for classroom/performance spaces at any time. Keys may be checked out no more than 24 hours before a scheduled room reservation, and must be returned within 24 hours of a scheduled room reservation. Keys for weekend room reservations may be checked out on Friday and must be returned on Monday. Special arrangements cannot be made if you neglect to check out a key prior to an evening or weekend reservation.
Practice Room Keys
If applicable to their major, students may check out keys to dedicated practice/instrument storage rooms, including those for piano, harp, tuba, double reed, and cello. These keys do not need to be returned until graduation or withdrawal from CMU. These keys do not count towards your maximum key allotment.
Studio Keys
Students may check out keys to a faculty studio/office for an entire semester or school year with faculty permission provided to music-office@andrew.cmu.edu. Studio/office keys must be returned at the end of each academic year unless summer access is granted by faculty. Faculty may also request an additional classroom key for a GA/TA assisting with a class on a per semester basis. These keys do not count towards your maximum key allotment.
Piano Keys
Per our piano policy, Piano and Collaborative Piano faculty will provide the Music Office with a list of students approved to check out a key to the Smith and Summer pianos in Kresge Theatre. Piano keys may be checked out to accompany a reservation in Kresge Theatre and do not count towards your maximum key allotment. The same deadlines (may be checked out no more than 24 hours before a scheduled room reservation, and must be returned within 24 hours of a scheduled room reservation) will apply.
Equipment
Instruments
The School of Music maintains a variety of percussion instruments stored in Alumni Concert Hall and Kresge Theatre for use by large ensembles. The use of these instruments is restricted to Percussion Majors, and instruments should not be moved except by Percussion Majors or members of the Ensemble Crew.
The School of Music owns two harpsichords, a single manual in HOA 227 and a double manual in ACH. Use of these instruments is restricted to the Baroque Ensemble and relevant chamber ensembles. Requests for permission to use harpsichords for recitals or additional tunings should be directed to the Director of Operations.
Pianos
Music Stands
Music stands are to remain in their designated space at all times. Our priority is to ensure that all large ensembles and repertoire classes in Kresge, ACH, and MM119 have as many stands as necessary to sustain their rehearsals and concerts. Classrooms will typically be stocked with sufficient stands for a quintet rehearsal. It is highly recommended that students invest in an inexpensive, portable wire stand for use in practice rooms or for chamber music rehearsals.
Lockers
Lockers at the CMU School of Music are available to full-time, enrolled, registered School of Music majors on a first-come, first-served basis and are to be used solely for academic purposes.
Additional instrument storage rooms are available for students majoring in certain instruments.
Cello Storage Room - CFA M177
Tuba Storage/Practice Rooms - CFA M136, M174
Harp Studio/Harp Storage - CFA 115
Percussion Studio - CFA A1 Suite, A3
Double Bass Studio/Bass Storage - CFA 109
The HOA 102 Music Office maintains lists of students eligible to check out a key to these rooms. These keys are not due to be returned until you graduate, withdraw from CMU, or have a change in major that no longer provides access to these rooms.
Please review the CMU School of Music locker terms of use below before submitting a locker request form.
Locker Terms of Use
- Oversize lockers and locker cabinets are limited and only available in CFA, and will be issued at the discretion of the Director of Operations for qualifying instruments. HOA lockers are all standard (18x18x36) size. If available, students may request one additional locker.
- All graduating students or students not returning in the following fall semester must completely vacate lockers by May 10, 2026. If graduating in December, you must vacate by December 14, 2025. Nothing should be left in lockers. Any belongings or debris remaining after the deadlines will be removed and discarded. Any student returning for a new degree (Masters, AMS, etc.) should email the Director of Operations with their new graduation date to request keeping their assigned locker.
- You must use the locker and lock you have been assigned; you cannot give a locker to another user or replace your CMU lock with a personal lock. Unauthorized locks will be removed and contents discarded.
- The locker and lock are property of the CMU School of Music, and the CMU School of Music reserves the right to enter at any time.
- The CMU School of Music assumes no responsibility for loss or damage to locker contents, regardless of means. Lockers are used by students at the student’s own risk.
- Any contents left on top of lockers will be discarded.
Copiers
Maintenance
Please report any problems with locks, lights, HVAC, or equipment, School of Music space or occupied building, to the Director of Operations.
You are responsible for the facilities you reserve. Please do not eat or drink beverages without lids in School of Music spaces, remove all trash, and lock the windows and door before you leave.
Practice Rooms
School of Music Majors and BXA students are given CMU ID card access to the practice room hallways located on the North and South ends of the CFA Mezzanine level, as well as three practice rooms on the HOA A-level. Practice rooms are available on a first-come, first-served basis, and may not be held by leaving personal belongings in the room for an extended period of time. Please note the following rules for practice rooms.
- Eating is prohibited in practice rooms.
- Drinks with lids may only be placed on the floor or window sills.
- Remove all trash to hallway receptacles.
- Do not put anything on piano lids other than sheet music, tablets, metronomes, and recording devices.
- Practice rooms left unoccupied for more than 15 minutes must have all belongings removed so that others may practice.
- Do not move pianos or remove benches, chairs, or stands from practice rooms.
- Covering practice room windows is prohibited.
- Practice rooms may not be used for unauthorized teaching of private students. Such use of facilities presents an institutional liability and is grounds for disciplinary action and loss of practice room access.
Additional practice and instrument storage rooms are available for students majoring in specific instruments. The HOA 102 Music Office will maintain lists of students eligible to check out a key to these rooms. These keys are not due to be returned until you graduate, withdraw from CMU, or have a change in major that no longer provides access to these rooms.
Piano Major Practice Rooms - CFA M165, M167, M168, M169, M171, M172, M175, M192
Double Reed Room - CFA M183
Cello Storage Room - CFA M177
Tuba Storage/Practice Rooms - CFA M136, M174
Harp Studio/Harp Storage - CFA 115
Harp Practice Room - CFA M182
Percussion Studio/Practice Rooms - CFA A1 Suite, A3
Double Bass Studio/Bass Storage - CFA 109
Security
The majority of campus buildings are locked from 7:00pm - 7:00am each night, as well as on weekends; your CMU ID card will allow you building access during these times. The CFA building will be unlocked whenever there is a recital or other public event scheduled.
For the safety of everyone in the college, please contact Campus Police if you see an unauthorized person in the building. CMU Campus Police Phone Number: 412-268-2323