*Updated 4/8/2022. The old recital guidelines are partly superseded by the updated Temporary Recital Rules below.
The guidelines described here are designed to benefit the performer’s professional development. Please direct any questions to Dan Fernadez, Director of Marketing and Communications or Rob Skravonski, Director of Operations.
The following information applies to student recitals:
SUMMARY OF STEPS
You are to complete the steps in the following order:-
1. Start of Semester: Bio Submission Form
- updates the database with your latest short bio for future website listings.
2. Planning Stages: Room Availabilities Calendar
- consult calendars to ensure venue availability. remember to watch out for adjacent halls, other major School of Music events and rehearsal / warm-up time prior to recital.
3. Recital Booking Eligibility Timeline: Recital and Recording Scheduling Form
- allows you to book venues, fill out recital information, and request for recording or technical services
4. Three Weeks Before Recital: Program Submission
- follow instructions within email that you'll receive 21 days before the recital date. the form will ask for publicity and program information that you can prepare beforehand.
Temporary Recital Rules for 2021-2022
- The Fall 2021 recital season will run from September 17 – December 12. The Spring 2022 recital season will run from February 1 – May 8. Graduating seniors or 2nd year master’s students have priority for scheduling their recitals until October 1. After October 1, underclassmen and 1st year master’s students will be eligible to schedule their recital with instructor approval.
- Recitals will be held in Kresge Theater, Alumni Concert Hall or Mellon Institute Auditorium.
- The recitalist is entitled to two (2) hours of rehearsal time in the venue leading up to the recital.
- Audiences who are fully vaccinated are welcome.
- All ensemble performances are ticketed; most are free. Student recitals are no longer being ticketed.
- There are no longer restrictions on the number of performers allowed for a recital, provided that all are masked (except vocalists or wind players).
- Recording Services is available to livestream and record student recitals upon request. Livestreaming is free, but fees apply for recording. Note: Livestreaming is not available at Mellon Institute Auditorium.
- All individuals participating in the recital must follow current safety protocols per university guidelines.
- The Marketing & Communications Office will arrange for up to three front-of-house crew members to work each recital.
- Moving of the Kresge Theater pianos may only be done by the assigned front-of-house crew members. The piano will be moved onstage and returned backstage by crew members.
- Pianists must be prepared to clean and sanitize keyboard before and after each use.
- Only bottled water is permitted in either venue.
- UPDATED 4/8/2022: Receptions after recitals are once again permitted, subject to the reception rules below.
- All posters and physical promotional materials are the sole responsibility of the recitalist to create, place and remove.
- Recitalist must follow deadlines for submission of program, headshot and bio to the Marketing & Communications office for digital program and digital promotional efforts. Program templates must be submitted no later than 14 days before the recital.
- There will be only one evening recital, Monday through Friday, to begin at 7:30 PM. There will be only two scheduled recitals on Saturdays and Sundays. Starting times will be 2:00 PM and 7:30 PM.
- Decisions to cancel recitals will also cancel the dress rehearsals and must be done no less than two weeks prior to the actual date. The office of director of operations and the director of marketing and communications must be informed of cancellations. Cancellations must be communicated by the studio instructor.
- These policies may be superseded by future guidelines and restrictions issued by the university, and federal, state, and local government agencies.
Scheduling a Recital
- Select your date according to the availability of Kresge Recital Hall, Mellon Institute or Alumni Concert Hall. To avoid possible conflicts, check the concert AND venue calendars showing scheduled performances or ensemble rehearsals, and other events that are happening in the halls.
- The dates you choose must be verified and approved by BOTH your teacher and your accompanist before you submit the form. Please follow the guidelines in the Recital Accompanist Policy when choosing your pianist. If your recital includes other performers (maximum of 4 plus collaborative pianist) be sure to confirm the proposed recital time with them BEFORE using the Scheduling Form.
- Your recital may not coincide with major School of Music events. This rule applies to ensemble concerts, major productions and performances, and faculty recitals.
- The months of November/December and April/May are strictly reserved for required degree recitals only.
- Recitals may not for any reason be canceled within four (4) weeks of the date scheduled. (i.e. a March 1 recital cannot be canceled after February 1). The SoM is sensitive to the fact that during a typical school year, personal and family situations will sometimes necessitate postponement or complete cancellation of a student recital. In this instance, the notification by a student to this effect will be taken under advisement on a case-by-case basis.
- Each recitalist is responsible for arranging for a page-turner, if needed. Recital crew members (ushers and recording engineeres alike) are not available to turn pages during recitals.
- Juniors: Choose your recital partner before you secure a date. Your degree requirement as a junior is one half a recital.
Recital Dress Rehearsals
Dress rehearsals can be scheduled within one month of the scheduled recital.
Pianists should contact our piano technician, Peter Stumpf (email@example.com) to schedule a tuning prior to your recitals. Please contact the Director of Operations to schedule these rehearsals.
Recital Reception Policy
Should you decide to host a reception following your recital, you must follow these guidelines and rules:
- A reception may last no longer than an hour beyond your recital. Recital crew members are in charge of the recital space and will inform you of any other time limitations.
- All receptions will be scheduled in the upper Great Hall, around the corner, so that noise from the reception will not impact other performances.
- You are responsible for the reception area, including setting up your food, beverages, paper goods, and cleaning up all of the above at the end of the reception. Leave the area clean and free of debris.
- Recital crew members will move tables into place for the reception, and will put the tables away no later than 60 minutes after the recital.
- A simple fare of cookies, fruit, etc. works best in our limited space. More complex menus may involve moving your reception to a location other than College of Fine Arts spaces. Keep in mind that no refrigeration is available and alcoholic beverages are strictly prohibited.
Download the program template to your computer, then fill in all information to be appear in your program:
- Selections to be performed (in order and including movements)
- Composers’ full names and dates of birth/death
- The name of our accompanist (if applicable)
- Additional performers (if applicable)
- Your studio professor’s name
- Your anticipated degree and year of graduation
- Placement of the intermission (if applicable)
- It is the performer’s responsibility to proofread for errors and ensure the accuracy of information
- Please note: Translations are not included in the programs for voice recitals, but are required and are the responsibility of the recitalist.
- Program submissions sent in without using the template may not be accepted.
Students sharing a recital should submit one completed program template.
Submitting Program Templates
When complete, submit the Recital Program Template in Microsoft Word to the Marketing and Communications Office by using the Program Submission Form. Said form will be automatically sent to you 21 calendar days prior to your recital, after you have successfully submitted your initial request form. Please reach out to the Director of Marketing & Communications if you did not receive the form (21 days before your recital).*
Recital program templates are due at least two weeks prior to your scheduled recital date. This means that you have up to a week to turn in your template from the date of the email. However, you are more than welcome to have the program ready for submission using the template, prior to receiving any notifications about the submission form.
Program templates received after the designated deadline are not guaranteed to be ready in time for the recital.
*Note about timing: The reminder email to submit your program is automatically generated based on the date(s) you submitted as recital scheduling requests. If your agreed-upon date changed after you submitted your scheduling request, you may receive automatic reminders based on the original, but not the changed date. In all cases, the deadline to submit your program 14 days before your actual recital applies, regardless of when you receive a reminder.
Please see the Recording Services policies page for more details. Students may request a recital livestream at no cost, but fees apply for audio and/or video recording.
Website Calendar Listing
The marketing and communications (M/C) office is responsible for all marketing, communications and public relations for the School of Music. This guide has been designed to assist students and faculty in understanding the types of resources available through the School of Music for the marketing and promotion of all School of Music student recitals to the campus and greater Pittsburgh community. Only recitals that have a confirmed date, time and location will be accepted for promotion.
As long as you have submitted your updated biography, and requested your recital through the main resource request form, the M/C office will have the basic amount of information to create a website calendar listing.
Additional information required - more than 2 weeks prior to the recital date, as detailed, prompted and captured in the automated follow-up Program Submission form:
- Student Name and instrument
- Studio faculty name(s)
- Degree/Certificate that is being sought
- Recital date, time and location
- Accompanist’s name – if applicable
- Guest artists names and instrument(s) – if applicable
- Repertoire to be performed
- Short biography & headshot - if available
- Headshot = Jpeg files only. Needs to be at least 800 pixels wide x 800 pixels tall
- Anecdotal information about the recital (Are new works being performed? Are there special collaborations involved in the recital?)
Complete details can be found in the Undergraduate/Graduate Student Recital Marketing & Promotion document.