Carnegie Mellon University

Student Org Resources Frequently Asked Questions

If you do not find an answer to your specific question here, please email the Office of Student Leadership, Involvement, and Civic Engagement (SLICE) or call 412-268-8704.


Organization Management

Visit Organization Space Access & Management and have your Space Access Administrator fill out the space access request form on SLICE's Bridge webpage. Once the form is submitted, access will be granted within 24 business hours.
We recommend that you first make sure your organization's webpage on The Bridge is fully updated with your current leadership’s contact information for students who search the Bridge and want to contact your organization. Each organization is also invited to participate in THE FAIR, the second Wednesday of each semester.
Organizations may request an organization email address and shared google drive from Computing Services.
Stop by the SLICE front desk or email SLICE for your organization’s copy code, or if your organization is in need of a code. Please let us know if the printer ever runs out of paper and/or ink.
The SLICE Office manages two mini-vans which can be used by student organizations and departments to fulfill their mission for only the cost of gasoline. Learn more about how to reserve a SLICE van.
You can find guidelines for how to use the Carnegie Mellon trademark on the University's branding website. Any merchandise that contains the official Carnegie Mellon logo (wordmark, plaid, Scotty dog, etc.) needs to be approved by Jay Marano from the Trademark Licensing Office via email.
Congratulations! First, make sure your contact information and leadership position are updated on The Bridge, so you get all SLICE communications. Then, make sure you’re registered for the next Tartan Leader Conference and check out the Starting the Year Off Right website for some helpful information. If you still have questions, set up a meeting with SLICE.

Event Management

As per the Policy on the Protection of Children, programs and events involving minors must submit a registration form at least 30 days in advance with Child Protections Operations and all individuals interacting with minors must complete Act 153 background certifications every 60 months.
To reserve The Cut, The Mall, CFA Lawn, or any other outdoor event space, email the Cohon Center Reservations Staff. After your reservation, you will be directed to fill out the Outdoor Event Request form for approval.
Organizations can request to reserve a grill through Housing Services by submitting a reservation form at least 48 hours prior to your event.
If your supplier sends you a contract to sign, please do not sign it. Set up a meeting with SLICE to review the agreement and consider what you agree with and what you would like to negotiate. SLICE will walk you through the steps while working with the University Contracts Office and obtaining financial paperwork for the supplier, which typically takes around 6 weeks to complete. Read more about the SLICE speaker/performer process.

Student Government maintains several bulletin boards around campus managed by the Graffiti and Poster Policy Administrator, which can be found listed in the Graffiti and Poster Policy:

  • Posters are not permitted to be on doors, walls, and/or windows.
  • Chalking is only permitted on sidewalks and not permitted in areas that are not directly exposed to rainfall, including covered sidewalks and vertical portions of outdoor stairs.
  • No spray chalk should be used. 
If your organization is providing food, you must follow the Cohon Center’s Food Safety Policy, completing the steps at least two days in advance. Steps include a food safety quiz and a food event registration form.
To hang a poster on Doherty Hall (DH), stop by the SLICE front desk or email SLICE first for approval. Posters on the outside wall of DH must be removed within 48 hours after the event. If no event is being advertised, it must be removed no later than 30 days after its initial posting. Facilities Management and Campus Services (FMCS) will charge for the hanging and removal of banners and posters that need to be attached at a higher level. Email the SLICE Finance Team to assist with your student organization's oracle string on the FMCS work order.
In order to host a public viewing of a movie, you must obtain a Public Performance License. If you need help to contact the major firms who handle the licenses to movie showings, please contact AB Films for assistance.
If you reserved space in an academic building and it is more than two weeks into the semester, email esrooms@andrew.cmu.edu. For reservations in the Cohon University Center, email ucres@andrew.cmu.edu

Financial Management

Venmo cannot be connected to a CMU bank account and thus has to route through a personal bank account. This violates the Student Government Fiscal Policy and introduces a lot of risk to the person who collects the money and to the student organization if that person does not make the deposit. An alternative to using Venmo is CarnegieMellonTickets.com.
  • A Donation is a contribution where the donor does not receive anything in return. Donations can be processed online.
  • Sponsorship is a contribution that meets one or more of the following criteria:
    • $5,000 or greater sponsorship amount;
    • Has a sponsorship agreement;
    • Has substantial benefit(s) to the sponsor;
    • Advertisement is offered to the sponsor.
In order to receive a sponsorship, please connect with SLICE’s Finance Team to go over the potential tax implications, as well as determining how your sponsorship will be recorded. To set up a meeting, you can please email the SLICE Finance Team. They will help you determine your next steps based on how much you wish to raise and who your target sponsors are.
If you are listed as a President, Co-President, Authorized Signer, or Budget Tracker Administrator on the roster of your organization’s Bridge webpage, you will be able to navigate to the Finance section of your page once you are in “Manage” mode. From here you can navigate to the historical budget requests for your organization, as well as the list of accounts that hold individual transactions.

In order to reallocate funds in your current budget, you will need to request a line item change and email the Student Body Vice President of Finance.

JFC allocations and gift account funds cannot be donated to an external organization. If your student organization is interested in making a donation to an external organization, please email a payment request form to the SLICE Finance Team. SLICE will research your student organizations' account balance to see how much is available to donate and to help you process the payment.
The Bridge is updated weekly with transactions that have officially been debited or credited to your accounts. Since this system is not live, and some payments take a few weeks to process, please wait to email about a missing transaction until 4 weeks after you submitted paperwork to SLICE. At that time, you can email the SLICE Finance Team and we can check on the status of your transaction. If you see a transaction that you think might be incorrect, please email us. We will work with you to get more information and to remove the charge if it does not belong to your organization.
Expense Reimbursement Forms should be completed and emailed to the SLICE Finance Team along with the relevant itemized receipts.
  • It can take up to 30 days to receive expense reimbursement. This is due to the approval process within SLICE, as well as the processing and approval time needed in Accounts Payable.

  • If a student has a position in Workday, they are still required to submit a direct deposit form because Oracle is a separate system where expense reimbursements are processed.
  • Students who wish to receive reimbursement via direct deposit should complete the direct deposit form and email it to the SLICE Finance Team.

  • Please email the SLICE Finance Team to see if a supplier is currently in Oracle. Please include the full vendor name.
  • It takes 2-4 weeks to establish a new supplier in Oracle, because the information, including tax and banking information, needs to be verified.
  • University Contracts is required to review and approve all contracts for services being performed on Carnegie Mellon University property. There are other unique situations that may require University Contracts approval as well.

  • A contract is required for services to ensure that both parties are aware and agree to the terms and conditions of the service provider. All on-campus services require the approval of the University Contracts Office to ensure that the University and our students are protected.
There is an application process every year for student organizations who are interested in participating in crowdfunding. Please visit the Annual Giving webpage for more information and how to apply.
The University’s preferred travel agencies allow greater customer service, including ease of booking, assistance with any cancellations and additional support in the event of an emergency. Visit the Procurement webpage to get the direct phone number for the travel agencies.
Cash prizes and gift cards of any amount are considered taxable income. Non-cash prizes and gifts valued at more than $75 are also taxable. Tax forms are required for tax reporting purposes.