Student Org Resources Frequently Asked Questions
The Office of Student Leadership, Involvement, and Civic Engagement (SLICE) is the primary resource for our campus student organizations. The staff is here to answer all of your organization questions, and have compiled some that we get often on this page as a resource. If you do not find an answer to your specific question here, please email the Office of Student Leadership, Involvement, and Civic Engagement (SLICE) or call 412-268-8704.
How do I give my organization members access to my organization space?
What is the best way to recruit new members?
How do I obtain an organization email address and shared drive?
How do I obtain my organization's copy code for the Cohon Center 3rd Floor printer?
How do I reserve the SLICE van?
What are the guidelines and steps to add the University's logo to my organization's item(s)?
I just got elected! What do I do next?
How do I start a new organization?
Event Management and Promotions
How do I host an event with minors, i.e., kids/students under 18 years old?
How do I host an event outdoors and/or reserve an outdoor space?
Reserve a large outdoor space on CMU's campus, such as The Triangles near the Cut and The Fence, East West Walkway, Legacy Plaza, Merson Courtyard, The Mall, CFA Lawn or the Tepper Patio and Green Space by completing the Outdoor Event Request Form.
What are the steps to bring a speaker/performer to campus?
Where can I chalk or hang posters on campus?
Student Government maintains several bulletin boards around campus managed by the Graffiti and Poster Policy Administrator, where student organizations can display posters. Locations can be found listed in the Graffiti and Poster Policy. Please note:
- Posters are not permitted to be on doors, walls, and/or windows.
- Chalking is only permitted on sidewalks and not permitted in areas that are not directly exposed to rainfall, including covered sidewalks and vertical portions of outdoor stairs.
- No spray chalk should be used.
What do I have to do to sell food at a table with my organization?
How do I hang a poster on Doherty Hall?
Step 1: All banners and posters must be approved by the SLICE Office before hanging. Banners across Doherty Archway must be a width of 14'-6" with a height no more than 30". It is recommended that wind slits are added to the banner to prevent tearing at the corners.
Step 2: Student organizations must submit a work order to FMS for banner installation. There will be a fee through FMS - work orders will need an organization's oracle string from the organization's authorized signer.
Step 3: After submitting installation work order, submit the take-down order. Banners must be taken down either 48 hours after an event has passed OR 30 days from initial installation.
Note: Student organizations may leave banners at the 1st Floor SLICE Office for banner pick-up from FMS. Please note this on your work order.
How do I reserve the Fence?
What should I do if I have not heard back about or have received my 25Live reservation confirmation?
Why can't I use Venmo to transfer money for my organization?
How does my organization receive sponsorship and donations?
A Donation is a contribution where the donor does not receive anything in return. Donations can be processed online.
Sponsorship is a contribution that meets one or more of the following criteria:
- $5,000 or greater sponsorship amount;
- Has a sponsorship agreement;
- Has substantial benefit(s) to the sponsor;
- Advertisement is offered to the sponsor.
In order to receive a sponsorship, please connect with SLICE’s Finance Team to go over the potential tax implications, determine if your sponsorship can go into your Gift account, and help you with any paperwork needed to receive the funds.
Where can my organization see our budget and a list of our financial transactions?
Who do I talk to if I want to spend my money differently than what is currently in my budget?
How do I use a PCard?
Student organizations can set meetings with SLICE to use our office pcards for goods/services, hazardous materials, or travel. You can also visit SLICE on Thursday afternoons 1-4pm for open pcard purchasing hours. Use the Amazon form for us to make an Amazon.com purchase for you without needing to come to the office.
Each year about 35 organizations are approved by student government to hold their own pcard or travel card, based on their historical volume of spending and fiscal responsibility.
What do I do if I see a missing or incorrect transaction on TartanConnect?
How long does it take to receive an expense reimbursement? How do I set up direct deposit for my reimbursements?
SLICE estimates that expense reimbursements are processed 4-6 weeks after they are approved by your authorized signer. This is due to the approval process within SLICE, as well as the processing and approval time needed in Accounts Payable.
If a student has a position in Workday, they are still required to submit a direct deposit form because Oracle is a separate system where expense reimbursements are processed. Students who wish to receive reimbursement via direct deposit should complete the direct deposit form and email it to the SLICE Finance Team.
How can I check to see if a supplier is already in the system? How long does it take for a new supplier to be added to the system?
When does University Contracts need to be involved? Why do I need a contract for services?
University Contracts is required to review and approve all contracts for services being performed on Carnegie Mellon University property. A contract is required for services to ensure that both parties are aware and agree to the terms and conditions of the service provider and ensure that the University and our students are protected.
Student organizations should NOT email the Contracts Office directly, and should email SLICEFinance@andrew.cmu.edu to start the process.