On-Campus Employment for Students
Update - November 11, 2020
Spring 2021 On-Campus Opportunities
COVID-19 social distancing restrictions will stay in place at Carnegie Mellon University for the spring 2021 semester. Many staff across the university will continue to work remotely and the number of on-campus job opportunities, both on-site and remote, will be limited. Check for available jobs in Handshake often as they will be posted by departments throughout the semester.
If you need assistance with your job search, please make an appointment via Handshake to meet with a CPDC staff member.
Update - August 17, 2020
Searching for On-Campus Opportunities in Handshake this Fall
Unfortunately, you may find it to be more difficult to find a campus job this fall. Prior to the COVID-19 situation, many departments recruited students over the summer and early fall semester and approximately 40% of undergrads were employed. Currently, due to the majority of departments across the university working remotely and the COVID-19 social distancing restrictions, the number of on-site campus opportunities have decreased. There are some jobs that can be worked remotely, but they are limited. Continue to check Handshake often as jobs may be posted by departments throughout the semester.
TIP: When searching in Handshake, choose “on-campus” jobs and do NOT filter your search by work-study or paid roles only as this could limit your search. This applies to students with work-study eligibility as well. Note that jobs that are restricted to work-study eligible students only will have work-study in the job title.
Are you considering working on-campus during the semester? On-campus employment is a great way for you to earn money while at school and also develop professional skills that can aid you in future job searches.
A national survey of Human Resource Directors revealed that 89% thought that work experience during college was as important as grades when hiring students! If this interests you, review the information below for more information about working on campus. You can also read these student testimonials for more insight into the benefits you can gain as a student worker!
Searching for On-Campus Jobs in Handshake
Click the links below for steps to help you search for on-campus employment in Handshake:
Types of On-Campus Jobs Available to Students:
Carnegie Mellon participates in two Work-Study programs:
If you are not eligible, or did not apply for financial aid, you can still work on campus. You may apply for any job without (Work-Study) in the title.
Students are paid by the hour on a bi-weekly basis through the Carnegie Mellon Payroll System.
Prior to your first day of work, you must complete the necessary onboarding steps to ensure you are paid accurately and promptly. Once your department adds your information to Workday, CMU’s human resource system, you will receive an email with onboarding steps in the form of checklist. You must complete all of the steps on the checklist in a timely manner in order to be paid accurately; please contact your department if you do not receive an email. If you have any questions regarding the onboarding steps, contact the CMUWorks Service Center at 412.268.4600 or email@example.com.
For more information about student payroll and CMU:
- I-9 Form: Federal Employment Eligibility Verification
- Student Payment of Earnings [pdf]
- Federal, State, and Local Withholding Elections [pdf]
- International Students and Social Security Numbers [pdf]
- Pay Rates and Hours [pdf]
Workday is Carnegie Mellon’s human resource system. It has a multitude of uses, but as a student, you will mainly be using it to input the hours you work bi-weekly. It is important to submit your hours in a timely manner; this gives your supervisor time to approve your hours and make sure you are paid on time.
Information for New & Future Students
Full-time admitted students planning to work on campus should review the following information prior to arrival:
A student working (including an undergraduate or graduate assistant receiving a stipend) while attending Carnegie Mellon University must be prepared to complete the Form I-9 Employment Eligibility Verification before beginning work. Employers are required by Federal Law to complete Form I-9 to document verification of the identity and employment authorization of each new employee (both citizen and noncitizen) hired after November 6, 1986, to work in the United States.
A student employee must have original, unexpired documents from the List of Acceptable Documents [pdf] in order to complete the Form I-9 requirement. You are not eligible to work without having presented these documents. Photocopies, pictures, etc. of acceptable documents cannot be used to verify your identity and employment authorization to work in the United States.
Employees must also provide a Social Security Number to ensure proper taxation. If you already have a Social Security Number, you may enter it on the Form I-9 in Section 1. Non-Resident Aliens must apply for a Social Security Number as soon as a job offer is accepted. Please refer to the Social Security Number Application Instructions [pdf] for more information, including directions to the Social Security Offices nearest to the university.
Questions regarding the Form I-9 Employment Eligibility Verification, can be submitted to the CMUWorks – HR Shared Services center by emailing firstname.lastname@example.org.
What you need to know:
- All students interested in working on-campus are responsible for finding and applying for a job. Having a Work-Study award does not guarantee you a job.
- Campus jobs are posted online on Handshake.
- All undergraduate and graduate students have access to accounts that are pre-loaded into Handshake. Your login information for Handshake is your Andrew ID (login name) and Andrew password.
- Once you have found a job, federal laws mandate that all new employees complete the I-9 Federal Employment Eligibility form. You can find more information here.
- Complete list of student hourly job profiles with standard position summaries, can be found here.
What you need to do:
- Find out if you have been granted a Federal Work-Study award. Some jobs will be limited to Work-Study eligible students only. If you applied for financial aid, you will receive a Financial Aid Award Letter at your permanent address regarding your financial aid package, which includes your Work-Study eligibility. You can also view all awards and funding through your SIO acccount.
- Browse Find a Job/Internship. Find out what you need to know about working on-campus including how to use Handshake, interviewing tips, and other frequently asked questions.
- Review Student Payroll Onboarding and Check list.
- Create a resume. You will need a resume to apply for any on-campus jobs on Handshake. If you don’t have one, visit this page for assistance on creating a resume.
Frequently Asked Questions
As a first-year student, what do I need to know about on-campus student employment?
The Student On-Campus Employment Guide contains information that will be especially helpful to you as a first-year student. In addition, many onboarding and payroll questions can be found on the HR Service Center website.
Searching for Fall 2020 On-Campus Opportunities in Handshake
This fall you should anticipate that is will be more difficult to find a campus job than in past years. Prior to the COVID-19 situation, many departments would recruit students over the summer and early fall semester and approximately 40% of undergrads were employed. Currently, due to the majority of departments and units across the university working remotely and COVID-19 social distancing restrictions, the number of on-site campus opportunities have decreased. There are some jobs that can be worked remotely, but they are limited. You should check Handshake often as jobs may be posted by departments throughout the semester.
A tip when searching in Handshake is to choose “on-campus” jobs and do NOT filter your search by work-study or paid roles only as this could limit your search. This applies to students with work-study eligibility as well. Note that jobs that are restricted to work-study eligible students only will have work-study in the job title.
I am taking classes remotely from my home this fall. Am I still able to find a campus job?
As long as you will be living in the United States, you will be eligible to apply for a remote campus job.
How many hours may I work?
Students may work a total of 37.5 hours per week. International students with F1 or J1 visas are allowed by immigration regulations to work on campus for up to 20 hours per week when school is in session and full time during summer and winter breaks. International students should consult with the Office of International Education about employment regulations.
What is Work-Study? How can I find out whether I have a Work-Study award, and how much it is for?
Your work-study eligibility will be listed on your Financial Aid Award Letter, which can be viewed in your SIO account. All financial aid questions should be directed to Student Financial Services or the HUB Services Center.
What do I need to do to make sure I get paid?
The Human Resources Service Center is the point of contact for a broad range of services to students working for CMU —everything from answering questions with using Workday to ensuring accurate pay.
What can I do if I want a job in my field but don't see any posted?
Try contacting the department you are interested in working for and ask for an opportunity to schedule an appointment to meet with a staff member. Even if there are no jobs available right now, positions may become available in the future.
What if I want to be a research assistant or teaching assistant?
Many professors hire students they already know though class or academic department. Get to know the professors in your area of interest. Set up an appointment to talk about your interests and ask them for advice. Let them know that you are enthusiastic and available if they need any help.
What if the department or the professors say they don't have any money to hire me?
Ask if they can offer academic credit in the form of an internship, research assistantship, or independent study. If they say yes, make sure you talk with the academic advisor for that department to find out departmental procedures for registration as well as talking to your own academic advisor.
What other local part-time jobs are available off-campus?
You can find more local part-time opportunities on Handshake.
You can also utilize CareLink, an online service available to all CMU faculty, staff and students where you can offer to provide services to the university community by creating a profile and posting your resume or skills summary to the site.