Carnegie Mellon University

Student Workers

Stay up to date with the latest news, communications and resources you need to support you in your role as a student worker. On this page:

Getting Started

Just getting started as a student on campus? Check out the student worker onboarding page for step-by-step instructions on actions you need to take to get started with your job!

Some of your onboarding tasks are time sensitive, so it is critical that you get started right away. This includes:

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Payroll Resources

Getting Paid

You can elect to have your pay deposited directly into a U.S. bank account. If you do not provide a U.S. bank account during onboarding, your pay will be funded to a Wisely Pay Card by ADP. CMU does not issue paper checks.

To update or enter your bank account information in Workday:

  1. From the Workday search bar, enter "Add Payment Elections" and select the Add Payment Elections task.
  2. Click the Add or Edit button.
  3. Enter or update your banking information.
  4. Click OK.

Pay Calendars

The type of paid position you have determines when you will receive your pay each month. Hourly student workers are paid on a biweekly basis. Student workers receiving a stipend are paid semi-monthly.

Student worker pay calendars outline key pay period dates, including transaction and time entry deadlines. We recommend that you save a link to the appropriate pay calendar to your internet favorites for easy access.

Accessing Your Payslips

If you are a current student and are actively working or have worked in the past, you can view your current and previous payslips in Workday.

  1. From the Workday search bar, enter “My Payslips.”
  2. The My Payslips page displays.
  3. Click the View button next to the payslip you would like to view or print.

If you are no longer a CMU student, call Student Worker Services at 412-268-4600 (M–F, 8:30 a.m.–5 p.m. ET) to verify your identify for temporary access to Workday.

Tax Resources

Tax Elections

Carnegie Mellon is required to withhold federal, state and local taxes from each pay you receive and remit to the appropriate taxing authority.

To view or update your tax elections in Workday:

  1. Select the Pay application from the Your Top Apps section of your Workday home page.
  2. Click on the Manage My Tax Elections button in the External Links section of the Pay page.


Form W-2

CMU mails W-2 documents to employees at the end of January. You can expect to receive your W-2 in the mail by mid-February.

  • Domestic students: Your W-2 will be sent to your primary home address in Workday, which is the same as your permanent address in SIO. It might be a parent's, guardian’s or other family member's residence; your primary address is not where you are temporarily living while enrolled and taking classes.
  • International students: Your primary home address in Workday will typically be the same as your off-campus residence address in SIO, which should reflect where you are living while taking classes.

You can also access your W-2 for the current or previous tax year(s) in Workday:

  1. From the Workday search bar, enter “Maintain My Worker Documents.”
  2. The Maintain My Worker Documents page displays.
  3. Locate and double click on your Form W-2 document to view/download.

If you are no longer a CMU student, call Student Worker Services at 412-268-4600 (M–F, 8:30 a.m.–5 p.m. ET) to verify your identify for temporary access to Workday.


Time Tracking

CMU student workers with hourly positions are required to track their hours worked in Workday, CMU’s HR system.

Before you get started, speak to your supervisor about departmental procedures for submitting and approving time. You should also make sure you know who is responsible for approving time in your department.

Record your hours worked each day and submit your time weekly for approval, but not before work is complete. Make sure to pay close attention to time entry and approval deadlines (see the Biweekly Pay Calendar [pdf]). If your hours are not submitted and approved prior to the time entry deadline, your pay will be delayed.

You will not be able to enter time for 24 hours when CMU is transmitting pay. These days will be identified on your Workday time calendar as Time Period Lockout dates.

Work Hours

Regular Academic Year (Fall and Spring Terms)

  • Domestic students: Up to 37.5 hours per week
  • International students (F-1 and J-1): Limited to 20 hours per week

Summer Term

  • Domestic students: Up to 37.5 hours per week
  • International students (F-1 and J-1) enrolled full-time in summer courses: Limited to 20 hours per week
  • International students (F-1 and J-1) not enrolled full-time for summer, continuing in fall: Up to 37.5 hours per week

Break/Vacation Period

  • Domestic students: Up to 37.5 hours per week
  • International students (F-1 and J-1): Up to 37.5 hours per week if there is at least one full week off.
    • Full time work is permitted during fall, winter, and spring break
      • During winter break, full time work may begin the Sunday after fall grades are due until the last Friday before spring classes start.
    • Full time work is not permitted during Thanksgiving break or Spring Carnival.

Multiple University Jobs

Generally, student workers are permitted to have more than one job within the university at the same time if all jobs are classified as student positions. 

Students with multiple paid positions are required to coordinate their work schedules with all supervisors to ensure that the total hours worked across positions complies with work hour requirements as outlined above.

Compensation and Benefits


CMU offers a range of student worker positions, which are classified at various levels and have varying pay ranges. Refer to the following documents for specific position information, including classification levels and pay ranges:


Retirement Savings

Student workers who are paid in U.S. dollars can make payroll deduction contributions to a CMU retirement savings plan.

Support Programs and Assistance Programs