Accounts Payable
Procedure Updates Due to Coronavirus
Accounts Payable (AP) is continuing their efforts to decrease the amount of suppliers paid via check. Employees that work with suppliers paid via paper check should follow the guidance in the Supplier Payments section on the main Finance Division Coronavirus Information page to ensure that payments can be made electronically.
AP is continuing to perform outreach to employees who have not completed the required information to receive their expense report payments electronically via direct deposit. For an employee to receive their expense report reimbursement via direct deposit, the AP Employee Expense Direct Deposit Form [.pdf] must be completed and emailed to AP at AP-Supplier-doc@andrew.cmu.edu by April 2, 2020. Note: Direct deposit information that was completed in Workday for an employee’s payroll direct deposit does not sync between Oracle and Workday.
For additional AP information regarding procedure updates due to coronavirus, please visit www.cmu.edu/finance/coronavirus/index.html. For questions, contact AP at ap-help@andrew.cmu.edu.
Accounts Payable (AP) processes payments to vendors, faculty, staff and students in a courteous, timely and professional manner. AP provides excellent customer service and ensures compliance with the policies and procedures of the university.
Electronic payments are processed weekly for suppliers, business and travel expense reports, non-qualified scholarship and other payments per the designated day for each CMU location:
- Monday: Australia and Rwanda
- Tuesday: Qatar
- Thursday: U.S.
Please note that check payments are processed monthly.
Frequently Asked Questions
Policies and Guidelines
Form Submissions
PayDocs
PayDocs are payment forms required to be completed and submitted to Accounts Payable to generate a payment without a purchase order (PO) and should be submitted to ap-payform@andrew.cmu.edu.
Supplier Forms
Supplier forms are required to be completed and submitted to Accounts Payable to setup a new supplier and/or change supplier information and should be submitted to ap-supplier-doc@andrew.cmu.edu. Supplier payments should not be submitted to this email address.
Invoices
All invoices with a purchase order (PO) number should be submitted to ap-cmu-poinv@andrew.cmu.edu.Expected Processing Times and Service Level Agreements (SLAs)
PayDoc Forms and Non-Employee Expense Reports
- Domestic payees: 5 business days
- International payees: Up to 14 business days
Supplier Forms
3 weeks
Purchase Order Invoice
7 business days
AP Help Inbox
Accounts Payable Location
Mailing Address
Carnegie Mellon University
Accounts Payable
5000 Forbes Avenue
UTDC 2nd Floor
Pittsburgh, PA 15213-3890
Physical Location
University Technology Development Center (UTDC)
4516 Henry Street
Pittsburgh, PA 15213
After you gain access to the building, mail and documents may be left at the first floor reception desk for delivery to the AP, ER, PCard offices.