Carnegie Mellon University Supplier Invoice Requirements
- Type or print invoice information to ensure legibility and do not cover information with highlighter, marker, stamps, handwriting, etc. This will ensure your invoice information is systematically read by the university’s automated supplier invoice payment system and processed accurately.
- Include the CMU purchase order (PO) number used to initiate the purchase and the invoice number. Invoices without the PO and/or invoice number will be returned to you and deleted from the university’s automated supplier invoice payment system. If you were not provided with a CMU PO number, please contact the university buyer who initiated the purchase for a copy of the PO. Once this information is obtained, please add the PO number and/or invoice number to the invoice and resubmit the invoice.
- A valid invoice must be submitted in order for a payment to be issued. A valid invoice must include the following information: invoice number, invoice date, purchase order number, remit to address, total amount to be paid and if applicable, quantity, unit price and total price. Invalid invoices will be returned to you and deleted from the university’s automated supplier invoice payment system.
- Submit invoices requiring payment to ap-cmu-poinv@andrew.cmu.edu. This email address is also noted on the CMU issued PO. Please do not submit zero balance invoices, statements or invoices showing amounts previously paid to this email address.
- Submit credit memos to ap-cmu-poinv@andrew.cmu.edu. The CMU PO number should be listed on the credit memo to be applied correctly.
Suppliers are encouraged to work with your university buyer to determine how you should submit your invoices for payment. If your university buyer wants you to submit your invoice directly to CMU’s Accounts Payable department, use the email above. However, if the university buyer placing the order requests to receive the invoice first, you may provide it to that individual to forward to CMU’s Accounts Payable department on your behalf. Please note that the university’s standard payment terms are net 30 from the date of the invoice.
Thank you for your cooperation in meeting CMU’s supplier invoice requirements. This will help to improve the process and ensure that your future payment(s) from CMU can be processed with greater efficiency.