Carnegie Mellon University

Supplier Payment FAQs

No. The Pennsylvania Act 43 of 2017 created a withholding obligation for organizations that make payments of Pennsylvania-source non-employee compensation or business income to a Pennsylvania non-resident individual or single member LLC that has a Pennsylvania non-resident member.  As of July 1, 2018, the university will withhold the required 3.07% Pennsylvania income tax on the following payments:

  • Payments reported on a 1099-MISC of Pennsylvania source non-employee compensation or business income to a non-resident individual or a single member LLC with a nonresident owner. 
  • A lessee of Pennsylvania real estate who makes a lease payment in the course of a trade or business to a non-resident lessor.  A lessor includes non-resident individuals, individual of a single member LLC classified as a disregarded entity, estates and trusts.

International suppliers who receive a Form 1042-S are exempt from this withholding since they do not receive a Form 1099-MISC.

This nonresident withholding requirement does not apply to payments for goods and materials or wages paid to employees.

Yes. Effective immediately, if a supplier performs services both physically in Pennsylvania and outside of Pennsylvania, separate invoices must be submitted. 

Wire payments are available in Oracle for certain payments (i.e., U.S. Dollar to a foreign bank). A Wire Transfer Request Form [.pdf] must be completed when non-USD currency is paid to a country with a currency that does not match the country of origin’s currency (i.e., using the Euro to pay an Australian bank).

Check payment is available for U.S. Dollar if the payment types listed above are not accepted by the supplier.

Standard payment terms are Net 30, which means that 30 days from the invoice date, a payment is generated to the supplier. If the supplier receives payment via check, the check is printed and mailed on the 30th day.  If the supplier accepts electronic payments (i.e., electronic funds transfer or EFT), the payment is deposited into the supplier’s bank account on approximately the 30th day. EFT payments are the recommended option of payment from CMU’s perspective.

Electronic payment is the preferred payment method for the university and most likely for the supplier. This is accomplished by completing the Accounts Payable Supplier Electronic Funds Transfer Form [.pdf].

Suppliers can be setup to receive payment in a currency other than U.S. Dollars by completing the Wire Transfer Request Form [.pdf] or Accounts Payable Supplier Electronic Funds Transfer Form [.pdf]. (View the FAQ below for a complete listing of currencies available in Oracle.)

Wire Transfer Request Form [.pdf] must be completed when sending Non USD currency paid to a bank account/country that does not match (i.e. Euro to Australia), and payments in a currency not listed in Oracle.  This form needs to accompany the invoice each time a payment is needed.

An Accounts Payable Supplier Electronic Funds Transfer Form [.pdf] must be completed when we are sending any currency available in Oracle to a bank account in that currency., (i.e. Canadian Dollar to Canadian Dollar Bank).  This form only needs completed once for set-up and anytime the supplier makes a change to their bank account.

In order for the wire transfer to be made, the following must be completed:

  • The supplier must be setup as a supplier in Oracle
  • A PO has been created and the PO number has been referenced on the Wire Transfer Request form in addition to any supporting documentation 

If these conditions are not met, Accounts Payable will contact the Preparer of the Wire Transfer Request form.

Note: Depending on the foreign currency of the wire transfer and the transfer process itself, there could be a fee charged to CMU and/or the supplier by the bank for the transfer. 

Code Name Description Issuing Territory
AUD Australian Dollar Australian Dollar Australia
BHD Bahraini Dinar Bahraini Dinar Bahrain
BRL Brazilian Real Brazilian Real Brazil
CAD Canadian Dollar Canadian Dollars Canada
CHF Swiss Franc Swiss Franc Switzerland
CNY Yuan Renminbi Yuan Renminbi China
COP Colombian Peso Colombian Peso Colombia
DKK Danish Krone Danish Krone Denmark
EUR Euro Pan-European Currency
GBP Pound Sterling Pound Sterling United Kingdom
HKD Hong Kong Dollar Hong Kong Dollar Hong Kong
INR Indian Rupee Indian Rupee India
JPY Yen Japanese yen Japan
KRW Won Won Korea, Republic of
MXN Mexican Peso Mexican Peso Mexico
QAR Qatari Rial Qatari Riyal Qatar
RWF Rwanda Franc Rwanda Franc Rwanda
SEK Swedish Krona Swedish Krona Sweden
SGD Singapore Dollar Singapore Dollar Singapore
TWD New Taiwan Dollar New Taiwan Dollar Taiwan
USD U.S. dollar U.S. dollars United States
Payment information can be found in Oracle Accounts Payable using the AP Inquiry responsibility.  Using a combination of supplier name and invoice number or purchase order (PO) number or a variety of other criteria, invoice information and payment status can be found.  Step-by-step instructions to find the payment status of an invoice can be found in the AP Inquiry Guide.
Using the same steps to find the payment status of invoices, from the ‘Invoice Overview’ screen, click on the ‘Payment Overview’ button. On the ‘Payment Overview’ screen, if the status field reads ‘Negotiable’, the check has not been cashed. If the Status and Cleared Date fields are populated, the check has been cashed.
In order to take into account mail delivery and bank processes, you should wait 10 business days after the issued date on the payment. To stop a payment, please send an email to Accounts Payable at to initiate the stop payment process.