Purchase Order/Accounts Payable Invoice Processing FAQs
Is there required information that must be included on an invoice in order for Accounts Payable to process?
Yes, each invoice must include the following information: Invoice Number, Invoice Date, Purchase Order Number, Remit to Address, Quantity, Unit Price, Total Price and Total of the Invoice.
Is there anything an invoice should not include?
An invoice should not include previously paid balances, credits and/or multiple payment due amounts. The invoice should only include the amount due for that invoice. Credit memos should be issued when a supplier needs to issue a credit.
What is the proper way to account for a deposit for an event? How should this be invoiced?
When a deposit is required, the deposit should have a separate line on the PO and the supplier must provide an individual invoice for only the deposit portion.
Should the PO and/or PO cover sheet from Oracle be sent to Accounts Payable?
No, the PO and/or the PO cover sheet should not be sent to Accounts Payable. All university buyers should send suppliers the PO as this includes the link to the university’s terms and conditions as this includes the link to the university’s terms and conditions. Additionally, this will ensure the supplier has the CMU PO number to include on the invoice.
How should invoices be submitted to Accounts Payable?
All invoices from external suppliers with the required information, including a PO number, should be emailed to ap-cmu-poinv@andrew.cmu.edu. All invoices from internal CMU users should be submitted through the AP invoice portal.
Can the supplier send their invoices directly to ap-cmu-poinv@andrew.cmu.edu?
Yes, suppliers can send the invoice directly to ap-cmu-poinv@andrew.cmu.edu.
When can suppliers expect payment?
All invoices are paid based on the university’s payment terms, which is net 30 from the invoice date.