What must be completed to process and pay an honorarium?
If the vendor/supplier is not currently a supplier in Oracle, you will need to complete the vendor/supplier onboarding process through the PaymentWorks platform. Once the vendor/supplier is approved in PaymentWorks and set up in Oracle and the Oracle Purchase Order (PO) is created, the CMU buyer must then submit the Honorarium Payment Form [.docx] to firstname.lastname@example.org to request the payment.
How do I set up a supplier for an honorarium payment?
You will need to complete the vendor/supplier onboarding process through the PaymentWorks platform. You can reference the PaymentWorks Vendor/Supplier Onboarding webpage materials to assist you with this process.
How does the individual receive payment?
Is a Pennsylvania Nonresident Withholding Exemption Certificate required for a new supplier that is receiving an honorarium payment?
No, the Pennsylvania Nonresident Withholding Exemption Certificate [.pdf] is not required for honorariums. However, if the individual will be providing other services for the university it is recommended to complete this form.
If a person has been paid an honorarium previously, what forms must be completed to process the payment?
Who should I contact when I have questions regarding whether an honorarium is the appropriate method of payment?
Please contact the University Contracts Office (UCO) at email@example.com for guidance on when a speaker agreement is required versus an honorarium agreement. UCO can provide assistance regarding the correct contract to use for your applicable situation. In addition, you may view the Honorarium Guidance document [.pdf].
What are the payment terms for an honorarium?
Is an Honorarium Agreement required to be signed by the vendor/supplier and/or the University Contracts Office (UCO)?
No, the Honorarium Agreement is no longer required. If the supplier is not set up in Oracle, the vendor/supplier needs to complete the onboarding process through the PaymentWorks platform.
I completed the ‘Invite New Vendor Questionnaire’ in PaymentWorks, how will I know that the honorarium vendor/supplier has been approved in PaymentWorks, set up in Oracle and that the payment processed?
You will receive an email from PaymentWorks notifying you when a supplier that you initiated has been approved. Once the honorarium payment is processed, users with Oracle AP Inquiry access can view the payment/invoice document in Oracle by clicking on the green Perceptive icon in the toolbar.