What forms must be completed to process and pay an honorarium?
There are two forms required to process and pay an honorarium: First, the CMU buyer should complete the Honorarium Agreement/Supplier Information Form [.pdf] and submit it to firstname.lastname@example.org. Once that form is approved, the CMU buyer must then submit the Honorarium Payment Form [.docx] to email@example.com to request the payment.
How do I set up a supplier for an honorarium payment?
The Honorarium Agreement/Supplier Information Form [.pdf] must be completed to setup the supplier. This form plus a Form W9 [.pdf] or Form W-8 and Foreign National Information Form for Non-Employees [.pdf] must be submitted to firstname.lastname@example.org.
How does the individual receive payment?
Is a Pennsylvania 1099-Misc Withholding Exemption Certificate required for a new supplier that is receiving an honorarium payment?
No, the Pennsylvania 1099-Misc Withholding Exemption Certificate [.pdf] is not required for honorariums. However, if the individual will be providing other services for the university it is recommended to complete this form.
If a person has been paid an honorarium previously, what forms must be completed to process the payment?
The Honorarium Agreement/Supplier Information Form [.pdf] must be completed and submitted to email@example.com. Identify the recipient as an existing supplier on the Honorarium Agreement/Supplier Information Form.
Will I receive the approved Honorarium Agreement/Supplier Information form from the University Contracts Office (UCO)?
No, the requestor (CMU buyer) will receive an automated email from PerceptiveContentDONOTREPLY@andrew.cmu.edu when this form is approved. Once the honorarium payment is processed, users with Oracle AP Inquiry access can view the document in Oracle by clicking on the green Perceptive icon in the toolbar.
Who should I contact when I have questions regarding whether an honorarium is the appropriate method of payment?
Please contact the University Contracts Office (UCO) at firstname.lastname@example.org for guidance on when a speaker agreement is required versus an honorarium agreement. UCO can provide assistance regarding the correct contract to use for your applicable situation. In addition, you may view the Honorarium Guidance document [.pdf].