Carnegie Mellon University

VII. Additional Information about Reporting

A. How the Title IX Coordinator and University Police Share Information about Prohibited Conduct with Each Other

The university’s process for addressing Prohibited Conduct is separate from the law enforcement process for addressing crimes.

The university strongly believes that the decision as to whether to report a crime should be left to the individual(s) impacted by the crime, except in very limited circumstances where there may be an immediate threat to the University Community. The Title IX Coordinator will share de-identified information about reports with University Police for the purpose of complying with the university’s federal reporting obligations to facilitate accurate compilation of crime statistics, and to ensure that other public safety responsibilities are addressed. In extremely limited circumstances, the Title IX Coordinator may share identifying information with University Police, for example, where the university is obligated to report a “Timely Warning” pursuant to Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (e.g., when a crime has been committed on or near University Property which represents a serious, ongoing threat and/or is part of an ongoing pattern). The report does not constitute a criminal complaint to law enforcement, although the University Police Department may contact individuals to offer assistance, inquire about their willingness to preserve evidence, or file a criminal complaint.

Making a report to the University Police means that information will be shared with others as is necessary and appropriate. For example, if an individual makes a report of Prohibited Conduct to the University Police Department that has not already been reported to the Title IX Coordinator, the University Police Department will report the matter to the Title IX Coordinator. The purpose of this report is to ensure that the university can take appropriate actions to seek to eliminate Prohibited Conduct, prevent its recurrence, and remedy its effects. The Complainant or others may be contacted by the Title IX Coordinator to follow up on the information received from the University Police Department to offer supportive measures, including filing a Formal Complaint with the Office for Institutional Equity and Title IX.

B. Time Frame for Reporting an Incident to the University

The university strongly encourages individuals to report possible Prohibited Conduct promptly. Although the university does not limit the time frame for reporting Prohibited Conduct, it may be more difficult for the university to gather relevant and reliable evidence or to take corrective action regarding conduct that is reported to have occurred relatively long ago.

If the Respondent is no longer a Student, Staff member, Faculty member, or participant in any university program or activity at the time of the report, or if the conduct does not fall within the scope of the Policy, the university’s ability to take action against the Respondent under the Policy may be limited. The university will, however, also help a Complainant identify other options outside the university, such as local law enforcement, and provide support and resources.

C. Information on Amnesty to Students When Reporting Prohibited Conduct to the University

The university will not pursue university Prohibited Conduct charges against any Student in an investigation under this Policy for potential violations of university policy for personal consumption of alcohol or other drugs identified during an investigation, as long as any such violations did not and do not place the health or safety of any other person at risk. The university may, however, initiate an assessment, educational discussion, or pursue other developmental interventions (non-disciplinary options) to address the alcohol or other drug use.