Gift Acceptance, Counting and Reporting-University Policies - Carnegie Mellon University

Gift Acceptance, Counting and Reporting

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Policy Title Gift Acceptance, Counting and Reporting Policy
Policy Owner Vice President for University Advancement
Responsible Office University Advancement, Advancement Programs and Services
Contact Information

Questions concerning this policy or its intent should be directed to the Associate Vice President for Advancement Programs and Services in the Division of University Advancement; 412-268-2620.

Pertinent Dates This Policy was approved on August 18, 2016.
Approved By The president of Carnegie Mellon University
Who Needs To Know About This Policy

This Policy governs Carnegie Mellon University employees and volunteers. It also serves as a guide for prospective donors and their advisors, providing assurance that all donors are treated equitably.

Definitions n/a
Forms / Instructions n/a
Related Information

Artistic Properties Collection Policy

Naming Gifts Policy

Public Art Policy

Real Estate Gift Acceptance Policy

Signature Authority for Legally Binding Commitments and Documents

Reason for Policy / Purpose

The purpose of the Gift Acceptance, Counting, and Reporting policy is to provide a set of standards by which gifts are reviewed, accepted, recorded, and receipted by Carnegie Mellon University. The policy applies to all gifts of private support received by the university, including units, programs, and centers. This policy focuses on Advancement reporting, not financial accounting and reporting.


This policy outlines gift acceptance, counting, and reporting at Carnegie Mellon University. It defines a gift and describes gifts and gift restrictions that can and cannot be accepted by the university. It also provides details about gift agreement requirements, as well as information about transferring assets to the university and specific types of gift assets that the university accepts. Information is also provided on gifts from donor-advised funds, employer-sponsored matching gifts, planned gifts, and gift receipts, counting, and reporting, among other topics.


Policy Statement

I. Introduction

II. What is a Gift?

III. Qualification and Registration

IV. Gift Acceptance

V. Gift Designation and Restrictions

VI. Gift Agreements

VII. Transferring Assets and Specific Types of Gift Assets

VIII. Employer-sponsored Matching Gifts

IX. Donor Advised Funds

X. Planned Gifts

XI. Gift Entry Receipts

XII. Gifts from CMU Faculty and Staff

XIII. Providing Legal or Financial Advice

XIV. Gift Counting and Reporting