index-Housing Services - Carnegie Mellon University

Spring Move-Out 2016

As the academic year winds down, we hope you all have had a successful year! Everyone is sure to be busy preparing for finals and summer break.

Move-Out Highlights:

By May 1, residents are to schedule a date and time to physically check out of their room with their RA. There is also an Express Check-out form that can be completed in case the RA is not available during the time the resident leaving. Please see your RA to obtain an Express Check-out form and further instructions on where to return it.

Buildings Close Wednesday, May 11 at 12pm

Residents are expected to vacate their rooms within 24 hours after their last exam unless staying for a university related reason no later than 12 pm on Wednesday, May 11 (such as graduating seniors). Residents staying for a university related reason MUST check out no later than 12 pm on Monday, May 16.

Extension Requests

If there are extenuating circumstances that affect your departure date, you must complete an extension request. All requests will be reviewed and either approved or denied. Students transitioning into their summer housing assignments will stay in their current rooms until notified by Housing Services of when to move to their summer assignment.

Prep your room for Check-Out

Before leaving, all furniture must be arranged in move-in condition and rooms completely clean and free of all personal belongings and trash, without exception. All desk and dresser drawers should be empty and wiped clean with a damp towel. All personally constructed lofts must be taken apart and removed from the residence hall and brought to the nearest dumpsite area if being thrown away. Items left in rooms will be discarded.

Residents of Carnegie Mellon campus housing are responsible for all damages incurred to their room and/or public spaces. This includes damage to furniture in the rooms or public spaces. 

Hard Key Return — Oakland Residents

Oakland residents in Fairfax, Neville, Residence on Fifth, Shady Oak and Webster will need to return their keys in the "Housing Check-Out and Key Return Receipt" envelope provided by their RA to the Residence on Fifth Service Desk (4700 Fifth Avenue) upon departure. Failure to return your keys will result in a charge for a lock change.

Residents must complete the form, which is then sealed and placed in a secured box until retrieved by the Housing Services staff. Receipts are issued immediately by the Desk Attendant staff.

Fairfax and Webster residents - Remember to return your laundry card in the key envelope or your student account will be billed $25.00 for a lost card.

Express Check-out forms will not be used for the Oakland community.  If the resident cannot make arrangements to check-out with an RA, they should notify the Desk Attendant upon return of the completed "Housing Check-Out and Key Return" form, and the Desk Attendant will enter their information.

Do not return keys to campus police or Resident Assistants.

Summer Housing

Summer housing is available! Summer housing is for a period equivalent to a summer school session between May 16th and August 6, 2016. Summer housing will be offered in Residence on Fifth and Shady Oak Apartments and is available for undergraduate and graduate students. Students can chose to stay for one or both summer school sessions. For dates, rates and other information please visit our Summer Housing Website.

Students who applied for summer housing will automatically get an extension to stay in their Spring room until their summer space is ready. Specific moving instructions (such as dates and key pick-up) will be emailed between May 16 – 20. Students should expect to move from their spring assignment into their summer assignment the weekend of May 20-22.

Fall 2016 Move-In

Returning students are permitted to arrive on campus beginning 12pm noon, Thursday, August 25, 2016.  Early arrivals will not be approved by Housing Services unless the student is associated with a University office, Student Activities, or orientation (such as Football, AB Tech, Orientation Councilors etc.).  Students without early arrival approval to may be assessed a fee of $100 USD per night through their student accounts.

Remember:  Housing Services will be upgrading the current locks and locking system for all of our owned residence halls and buildings this coming summer. Your current ID will need to be encoded so it will work with the new locking system next year.  It is important you encode your card prior to leaving for the summer so you can check-in seamlessly upon your arrival back to campus in the Fall of 2016.  Please go to either Housing Services location at Margaret Morrison storefront or the Residence on Fifth during office hours (8:30am – 5pm Monday through Friday) to have your card encoded.  It will take less than two minutes to complete and will provide you access into your on campus room when you return for the Fall 2016 semester. If you do not update your card this semester, you will not have access to your building and room next year. 

Congratulations on a successful year at Carnegie Mellon University! Please contact us if you have any questions and have a great summer!

  • Confirm a Check-Out date and time with your RA by May 1
  • Clean and remove all of your belongings when you are ready to Check-Out 
  • Return all hard keys to the Residence on Fifth Service Desk
  • Housing Services (ROF & MMA Storefront) will be opened 10am-2pm Saturday, May 14, and Sunday, May 15

spring move-out