Carnegie Mellon University

Student Records

Students will need to request and present official university documents for a variety of reasons both during and after enrollment at Carnegie Mellon University. While the University Registrar's Office is responsible for the maintenance and documentation of all student records, The HUB assists in providing services to meet these student needs.

Preferred Name

Carnegie Mellon University recognizes that students may wish to use a name other than their given names as recorded on official university documents. When designated by a student, the university will use a preferred first/given name in all university documents except where use of the official name is required by university business or legal need.


NameCoach is a tool integrated into Student Information Online (SIO) that gives students the ability to record the preferred pronunciation of their names, provide the phonetic spelling of their names, and store their pronouns. This information is then made available in internal student information systems for authorized academic and administrative advisors, as well as in Canvas for instructors, removing the guessing game of how to correctly address students.