Carnegie Mellon University

An interactive process map to learn more about each step in the subcontracts process. Click here to go to Prime Proposal Submitted Click here to go to Receive Prime Award Click here to go to Submit Subcontract Request Click here to go to OSP Issues Draft Click here to go to Negotiate Click here to go to Signatures Click here to go to Processed to Stakeholders

Prime Proposal Containing Subcontracts Submitted

If Carnegie Mellon is submitting a proposal in which a 3rd party will be expected to perform a substantive portion of the effort, a subcontract should be included in the proposal. Documents needed from the subcontractor prior to the proposal submission include:

  1. Scope of Work containing the specific tasks to be performed by the Subcontractor
  2. Budget and Budget Justification
  3. Letter of commitment signed by an authorized official from the subcontractor's organization stating their commitment to the project and their intent to enter into an agreement with Carnegie Mellon University
  4. Negotiated indirect cost rate agreement

The subcontractor's budget is included as a direct cost in the Carnegie Mellon University budget. In accordance with Uniform Guidance, when calculating Carnegie Mellon's F&A costs, the amount that exceeds $25,000 of each subcontract should be excluded from the calculation. Carnegie Mellon charges F&A on the first $25,000 of the subcontract only.