Carnegie Mellon University

Incoming Cross-Registration

If a student is a full-time undergraduate or graduate student attending one of the ten Pittsburgh Council of Higher Education (PCHE) institutions, they are eligible to cross-register at Carnegie Mellon. An incoming cross-registration student will not be charged any additional tuition charges; however, special course or laboratory fees must be paid, if necessary. CMU enrollment status will not be acquired, but the student will have library and bookstore privileges. Cross-registration applies to fall and spring semesters only.


Instructions for Incoming Cross-Registration

1. The PCHE Cross-Registration (pdf) form must have the following required information: Course number, title, section and units/credits, as well as home advisor, home dean (University of Pittsburgh only) and home registrar signature. If any of this information is missing, the form will be returned to the home institution or we may contact student for additional information.

2. Students enrolled in a joint program between CMU and their home institution must choose  “Yes” from the drop down box that asks if you are in a Joint Program and you must also include the name of the program in the “Joint Program” section on the  cross-registration form at the time it is submitted to your home registrar’s office. Students enrolled in an approved joint program are exempt from the requirement of being full-time at either institution and may request for more than one course. Valid joint programs include Computational Biology, Center for Neural Basis of Cognition, and Music Education.

3. Students who wish to take more than one course and who are not in a joint program, must get a letter of approval from their home dean, and this letter must accompany the cross-registration form submitted to their home Registrar’s Office.

4. The CMU University Registrar's Office will check the course availability from the PCHE form.

    • If the course does not have a waitlist, our office will register the student and send out a confirmation e-mail, as well as notify the home institution. If the course does not appear on the home institution schedule, the student should contact their home institution registrar’s office for resolution.   Please note that the typical timeframe to process a cross-registration form is 2-3 business days; however, if a form is submitted closer to the start of the semester than it may take longer due to the large volume of forms being processed during that timeframe.
    • If the course requires special permission, CMU Registrar’s Office notifies the student to contact the CMU instructor or department to gain special permission.  The CMU instructor or department must email the CMU Registrar’s Office granting approval for the student to be registered.  Also, students are not permitted to take Independent Study courses, unless they have written permission from the instructor or department.  This written permission should be included when submitting their cross-registration form to their home institution.
    • If the course has a waitlist or is full, the CMU Registrar's Office will send an email notification to the student that the course requested is Not Available and we will also notify the home institution.  Cross-registration applicants will not be added to the waitlist.  Thus, the applicant will not be permitted to attend the class.  In addition, if a student obtains permission from the instructor, but the course is full or has a wait-list, the student’s cross-registration request will still be denied.  Students are also not allowed to access a course through auditing if the course is full or has a wait-list.

5. Changing your grade option. If you wish to take the course other than a letter grade, the student must be registered for the course and follow the CMU academic calendar.

  • Auditing: Students choosing to audit a CMU course must submit a Course Audit Approval (pdf) form to the University Registrar's Office within the first 10 days of class. Indicate the college and department as XRG.  The form must be signed by the course instructor. The CMU Registrar’s Office will sign as the student advisor and home dean.   Forms should be delivered to The HUB, Warner Hall, A12 (basement/lower level) or may be e-mailed to uro-pche@andrew.cmu.edu.

6. Pass/Fail: Students choosing to take a class as pass/fail must submit a Pass/No Pass Approval (pdf) form to the University Registrar's Office within the first 6 weeks of class. Indicate the college and department as XRG.  The CMU Registrar’s Office will sign as the student advisor and department head.   Forms should be delivered to The HUB, Warner Hall, A12 (basement/lower level) or may be e-mailed to uro-pche@andrew.cmu.edu.

7. Access:

    • Instructions on how to obtain your Andrew ID and create your password will be e-mailed to you if you are registered for a course.  After you set-up your Andrew ID, you will be able to access your CMU e-mail and other accounts.
    • LMS Students who select a course that requires access to Canvas (CMU's course management system) are reminded that it may take up to two weeks to gain access unless an Andrew User ID has already been obtained. Your Andrew User ID is the first part of your @andrew.cmu.eduemail address. If you do not know your User ID, go to the CMU Directory and enter your name in the search box. Questions about Canvas should be directed to canvas-help@andrew.cmu.edu or 412-268-9090.  The student may also want to inform the professor and request that they be manually enrolled on the course Canvas site.  Course information on Canvas is typically released closer to the start of classes (if the course utilizes Canvas).
    • A building access card may be issued for those who need access to a specific academic building that requires card access. Students may direct all building access card questions to The HUB. A CMU ID card will not be issued to cross-registration students; therefore, students will not have access to Port Authority Transit or other access that requires an ID card.

8. Students wishing to drop or withdraw from their cross-registration course, must complete the PCHE Cross Registration Drop/Withdrawal (pdf) form and should be delivered to The HUB, Warner Hall, A12 (basement/lower level) for processing. Students are asked to adhere to the drop deadlines set forth by CMU academic calendar as listed above. CMU will notify the home institution and the student once the form is processed. 

9. CMU's University Registrar's Office will report final grades to the appropriate office of the home institution after the Carnegie Mellon final grade submission deadline. PCHE institutions do not report mid-term grades.