Remote/Online Programs Involving Minors — Summer 2020

Per the message from Provost Garrett dated March 31, 2020, in-person, on-campus courses and formal summer programming can only be offered in remote or online formats through August 1, 2020. The Office of Human Resources — in collaboration with the Office of General Counsel and the Office of the Vice Provost for Education — have outlined the following requirements for programs intending to run in a remote or online format during Summer 2020.

Requirements for Program Administration

• Meet all requirements of the existing Policy on the Protection of Children in Carnegie Mellon University Programs, Activities, and Facilities.
  • Programs must register with Child Protection Operations within the Office of Human Resources and complete all compliance requirements, including Pennsylvania Act 153 requirements.
• Use the Canvas platform with Zoom integration, in consultation with Eberly Center and Computing Services.
  • Program directors must request sponsored Andrew IDs from Computing Services via the Request Accounts Portal or by email to it-help@andrew.cmu.edu.
    • Once programs have the participants'/students' Andrew IDs/email addresses, they can enroll them in Canvas course(s).
  • Programs directors can set up Canvas course(s) using CMU's Canvas Online course request form.
    
    • Only those enrolled in each course (via sponsored Andrew ID/email address) can access the course.
  • Use of additional software and/or platforms will be reviewed on a case-by-case basis by the University Contracts Office. 
• Review available information on managing the safety and security of minors online.

Compliance Guidelines

• Programs are not permitted to have an on-campus presence.
• CMU programs must utilize FERPA compliant tools (e.g., Canvas with Zoom integration); third party programs are not possible.
• Enrolling minor participants under the age of 13 is discouraged.
• Minors residing abroad may not participate.