Carnegie Mellon University

PTO Policy Temporary Exception

To provide staff more time to use their accrued PTO, university leadership authorized the Office of Human Resources to extend a temporary exception to the university’s Paid Time Off Policy through December 31, 2022 for PTO that normally would have moved into a staff member’s bank of Reserve Sick Days (RSD) from April 1, 2020 – December 31, 2022. Affected PTO not used by a staff member’s PTO anniversary date after December 31, 2022 will be converted back to the staff member’s bank of RSD after that PTO anniversary date. The excess PTO simply gets moved to the bank of RSD, which can be accessed while on short-term disability.


  • Hire Date: 2/15
  • PTO Anniversary Date: 3/1
  • Years of Service: 10
  • Annual PTO Entitlement (based on 7.5 hour day): 187.50 hours   
  • PTO Balance as of 2/28/2023: 200 hours
  • PTO moved into RSD bank on 3/1/2023: 12.5 hours

Refer to Managing PTO Balances in Workday [pdf] for instructions on viewing your PTO balance.