Carnegie Mellon University

Procurement Manual

The Carnegie Mellon University Procurement Services Policies and Procedures Manual identifies the policies and procedures applicable to purchasing goods and services at Carnegie Mellon University. It was developed to promote the use of good business practices, to ensure that CMU meets government requirements, and to limit CMU's risk and liability exposure. Because CMU receives substantial research funding from federal agencies, CMU is obligated to maintain a federally approved purchasing system. It is important that the campus community understand government rules and regulations pertaining to purchasing with government funds, as well as university purchasing policies and procedures, and university accounting policies and procedures. Compliance with the guidelines contained herein is imperative in providing a more efficient, effective and consistent purchasing process, achieving related university goals and determining responsibility and accountability. In addition, some departments have more restrictive purchasing procedures. Faculty and staff should be familiar with the procedures of their department and adapt the guidelines in this manual to departmental specific requirements, as necessary.

Procurement Services Policies and Procedures Manual

File Name Revised Date
1.0 Introduction to the Purchasing Function [.pdf] 18-Jul-2008
2.0 PSG030 - Purchasing Ethics and Prohibited Transactions [.pdf] 26-May-2015
3.0 University and Purchasing Policies
3.1 Federal Guidelines [.pdf] 18-Jul-2008
3.2 General Policies [.pdf] 28-Feb-2011
3.3 PSG060 - Purchasing Card Guidelines [.pdf] 10-Aug-2016

Policy Statement on Using Small, Disadvantaged,

Woman-owned, Veteran-owned, Disabled Veteran-owned

and HUBZone Businesses [.pdf]

4.0 Supplier Qualification [.pdf] 28-Feb-2011
5.0 PSG060 - Purchasing Card Guidelines [.pdf] 10-Aug-2016
6.0 PSG070 - Purchase Order Guidelines [.pdf] 10-Aug-2016
6.4 PSG050 - Supplier Contracting Guidelines [.pdf] 17-Sep-2014
7.0 Restricted Purchases
7.1 PSG050 - Supplier Contracting Guidelines [.pdf] 17-Sep-2014
7.2 PSG090 - Restricted Purchase and Special Procurement Guidelines [.pdf] 25-Aug-2016
7.3 Federally Funded Purchasing [.pdf] 18-Jul-2008
9.0 Foreign Branch Campus Procurement Procedures Addendum [.pdf] 18-Jul-2008