Carnegie Mellon University

Rental Car FAQs

The University's automobile liability program provides physical damage and liability coverage for University faculty, staff and students (over the age of 21) who rent vehicles for University business trips.  This insurance "follows" the vehicle.  As long as the University faculty, staff and/or student provides authorization to another legally licensed vehicle operator, the University's insurance will provide insurance coverage for these drivers of the rented vehicle.  Note - Rental companies may each have their own individual requirements regarding others drivers operating their owned rented vehicle without their knowledge.  In other words, at the time of vehicle pickup, it is suggested that all vehicle renters declare other drivers at check in. 

See the Rental Cars section of the Business and Travel Expense Policy for additional Information.

No, university employees and non-employees traveling on university business are covered under the University Insurance Policy.  Car rental insurance is listed as an example of a personal expense.

See the Rental Cars section of the Business and Travel Expense Policy for additional Information.

See the summary of common rental car abbreviations.

Travelers are not to be reimbursed for purchasing pre-paid refueling options for rental cars. Therefore, travelers should refuel prior to returning the rental vehicle to the drop-off location. However, if it is not possible to refuel completely prior to returning the vehicle because of safety issues or the location of closest fueling station, travelers will be reimbursed for vendor refueling charges.

Travelers will not be reimbursed for fees associated with rental car loyalty points or the transfer of points charged by car companies.

For more information, view the Federal Travel Regulation - Enhancement of Privately Owned Vehicle and Rental Vehicle Policy.