Carnegie Mellon University students are permitted to cross-register at any of the ten Pittsburgh Council of Higher Education (PCHE) institutions for courses not offered at Carnegie Mellon. The opportunity to cross-register is open to all full-time graduate and undergraduate students. Students are not charged any additional tuition charges; however, they will need to pay special course or laboratory fees to the host institution, if necessary. Students do not acquire enrollment status at the host institution, but they will have library and bookstore privileges. Cross-registration applies to fall and spring semesters only. Students must be registered for at least 36 units (full-time status) prior to adding a PCHE course, and must maintain at least 36 units throughout the semester during which they are cross-registered; PCHE courses represent additional units and will not count toward the 36 unit total.
Instructions for Outgoing Cross-Registration
1. Complete the PCHE Cross-Registration (pdf) form in its entirety, including all required course information, as well as obtaining advisor signature. The student's advisor is responsible for assuring eligibility for the course in which the student intends to enroll.
Note: For students wishing to cross-register for a course at the University of Pittsburgh, both the course number and the CRN number listed in their catalog should be included. If the class has a restriction or special permission requirement, the student must go directly to the University of Pittsburgh's offering department and request and complete an "Admission to Closed/Restricted Course" form. This form must be processed by the University of Pittsburgh's Registrar's Office in order to be registered into their student system. It is the student's responsibility to provide Carnegie Mellon's University Registrar's Office with a copy of the permission slip.
2. Students wishing to cross-register for more than one course must have a letter of approval from their dean. Students enrolled in an approved joint program between two PCHE institutions are exempt from the requirement of being full-time at either school. This information must be indicated on the top of the cross-registration form at the time the form is submitted to the University Registrar's Office.
3. We strongly discourage students from cross-registering in their final semester. Due to various final grade submission deadlines of the other PCHE institutions, grades are often late and may delay degree certification.
4. Auditing: Students choosing to audit a class must adhere to the deadlines set forth by the host institution. Also, students must submit a course audit approval form (available from the host institution) to the CMU University Registrar's Office within the first 10 days of class.
5. Pass/Fail: Students choosing to take a class pass/fail at the host institution must adhere to the deadlines set forth by the host institution. Also, students must submit a pass/fail approval form (available from the host institution) to the CMU University Registrar's Office by the deadline in the Academic Calendar.
6. The Registrar's Office of the host institution will notify the student regarding whether the cross-registration request has been accepted or if special permission is required for registration. If the student attends classes at the host institution without first obtaining written approval, the student will not receive credit. If the course doesn't appear on the student's schedule within 10 business days, contact the University Registrar’s Office at email@example.com for resolution. Please also allow for additional processing time at the beginning of the semester due to PCHE schools receiving a large volume of forms during that time period.
7. Once the University Registrar’s Office has received confirmation from the host institution of enrollment, the student will see a temporary placeholder course on their schedule (i.e. UPITT, CCAC). Before final grades are due, the placeholder course will be removed and an assigned course number and title verified by the host institution will be added to the student's schedule.
8. Carnegie Mellon students wishing to drop or withdrawal from their cross-registration course, must complete a PCHE Drop/Withdrawal (pdf) form and submit it to the host institution's Registrar's Office for processing. Students are asked to adhere to the drop and withdrawal deadlines set forth by the host institution. The host institution will notify the home institution and the student after the form is processed.
9. The host institution will report the student's final grade to the University Registrar's Office, which will be converted to the appropriate grading scale. Please be aware that final grades may be delayed due to various academic calendar and grade processing schedules among PCHE institutions. PCHE institutions do not report mid-term grades. If a student receives an Incomplete Grade from the host institution, they must complete the required work within the timeframe allotted by the host institution. It is the student’s responsibility to follow-up with the host institution to make sure the grade is resolved and sent to the home institution.