Information for Hosting Departments-Professional Development Services - Carnegie Mellon University

Information for Hosting Departments

The Hosting Department is the division, department or office being observed.


The following suggestions are provided to help the Hosting Department structure the experience and support the objectives of the program:

  • Engage the Shadower in a way that provides exposure to information, processes, and the scope of their work (with the exception of information that may be confidential). This may be done through sharing the department’s mission and objectives, reviewing documents and marketing materials (e.g. organizational charts, handbooks, websites, etc.), and/or clarifying the department’s role in fulfilling the broader university mission.
  • Develop a shadowing plan that allows for an immersive experience for the Shadower but that presents minimal disruption to the day-to-day work of the office.
  • Invite the Shadower to attend meetings and events that will contribute to the his/her understanding of the department.


Through the shadowing experience, the Hosting Department will:

  • Gain a new perspective on the work and mission of the department through the eyes of the Shadower.
  • Receive a copy of the Shadower’s summary which will include any feedback or insights the Shadower gained through the experience.
  • Receive additional feedback obtained through the Shadower’s post-program survey.