Orienting New Staff

• New employees should attend the New Hire Orientation Program or view the New Employee Online Orientation.
• Benefits-eligible faculty and staff should log onto HR Connection to elect benefits. If elections are not made within the first 30 days of employment, the new employee will be enrolled in the default benefits until the next open enrollment period.     
• Be sure that the new employee submits an I-9 form to Payroll Services. In most cases, a passport or a driver's license plus social security card are considered acceptable documentation.
• Have the new employee read, complete, and return required documents, including the following:
  • Intellectual Property Agreement form—A copy of this information should be retained at the department level for record-keeping purposes.
  • Workers' Compensation Packet [pdf]—This packet contains three important forms: the Information Form, the Acknowledgement of Employee Rights and Duties, and the Supervisory Injury/Illness Report. The first two forms should be signed and returned. (The Injury/Illness Report is only completed when a work-related injury or illness is sustained.
• Have the employee complete the online Preventing Workplace Harassment course. (He or she will be notified via email when registered to complete the training. Contact LDhelp@andrew.cmu.edu for program information.)
• Have the employee sign up for any Learning and Development programs that may apply to his or her job.
• Create a personnel record for the employee.
• New employees should get a university ID Card from the HUB in Warner Hall.
• Create an Andrew account through Computing Services, as well as a departmental computing account (if applicable).
• The new employee may arrange for a parking pass through Parking and Transportation Services.
• Direct Deposit should be arranged through Payroll Services.
• If the new employee will operate a vehicle as an essential job function, review the driver's license protocols and have the employee register for the Defensive Driver Training course through Environmental Health and Safety.

In addition, remember that feedback during the first few months of employment is vital to ensure that the new employee is meeting the needs of the department and getting the support and information he or she needs. Mid-way through the employee's provisional period, you should conduct a Provisional Period Performance Review [doc] to make sure the employment relationship is off to a good start.