Frequently Asked Questions
What is E-Verify?
Why is Carnegie Mellon participating in E-Verify?
Who must be E-Verified?
How will I know if I am assigned to work on an E-Verify contract?
If I work on a federal grant, will I need to be E-Verified?
Probably not. Only individuals assigned to work on federal contracts or subcontracts that contain the FAR E-Verify clause need to complete E-Verify. Federal grants typically do not include the FAR E-Verify clause. However, if the terms and conditions of the grant contain the FAR E-Verify clause, you will need to complete E-Verify.
The Office of Sponsored Programs will notify the principal investigator and the department business manager if a grant contains the E-Verify clause.
I am currently working on a federal contract that includes the E-Verify clause. When do I need to be E-Verified?
Existing employees assigned to work on an E-Verify contract must visit the CMUWorks Service Center to complete a new I-9 Form and initiate E-Verify within the later of:
- 90 days of the date of the contract award (i.e. the start date of the contract; or
- 30 days of being assigned work on the contract.
What will I need to do to be E-Verified?
The Principal Investigator or the department business manager should provide you with Instructions for Individuals Newly Assigned to an E-Verify Award [.pdf] and a Processing Request Form [.pdf]. You must then visit the CMUWorks Service Center at the UTDC (4516 Henry Street) to complete a new I-9 Form.
Once you have completed a new I-9 Form, you may return to work. Payroll will enter the information from your I-9 Form into the E-Verify system. The majority of E-Verify cases are completed without any further action by the employee. If there are any problems or additional action is required, you will be contacted by a Human Resources representative.
What documents do I need to complete an I-9 Form?
I completed an I-9 Form when I was first hired. Why do I need to complete a new one for E-Verify?
I previously completed E-Verify while working on a covered federal contract at Carnegie Mellon. Do I need to complete E-Verify again when I am assigned to another covered federal contract?
I completed E-Verify with a former employer. Do I have to complete E-Verify again?
Must employees who work on a covered contract for a short period of time or on an intermittent basis complete E-Verify?
Can my unit E-Verify someone who may work on a federal contract in the future?
My unit has many E-Verify contracts. May I simply have every employee in the unit complete E-Verify?
What happens if I do not have a social security number?
Employees working on a covered federal contract must provide a social security number in order to initiate the E-Verify process.
If you do not have a social security number, you must still complete the I-9 Form within three days of being hired. However, the CMUWorks Service Center will not submit your information to E-Verify until you obtain a social security number. You may be allowed to work temporarily without a social security number. You should work with Human Resources or, if you are a student, the Office of International Education to promptly obtain a social security number. Once you receive a social security number, you must return to Payroll to initiate the E-Verify process.
I am working at Carnegie Mellon on optional practical training through my F-1 Visa. May I complete the E-Verify process and extend my OPT STEM status?
I received a tentative non-confirmation result. What do I do now?
If E-Verify responds with a tentative non-confirmation, a Human Resources representative will contact you and provide you with a "Notice to Employee of Tentative Non-Confirmation."
- Review the Notice to Employee of Tentative Non-Confirmation with the HR representative.
- You must choose whether to contest or not-contest the tentative non-confirmation and indicate your decision by signing the Notice to Employee of Tentative Non-Confirmation. The HR representative will also sign the notice. If you choose not to contest, your employment will be terminated.
- If you choose to contest the tentative non-confirmation, you must return to the CMUWorks Service Center with the HR representative to enter your decision into the E-Verify system.
- Payroll Services will provide you with either an "SSA Referral Letter" or a "DHS Referral Letter" printed from the E-Verify system. This letter will contain important information about how to contact the Social Security Administration or the Department of Homeland Security to contest the tentative non-confirmation and resolve the problem.
- As instructed in the Referral Letter, you must contact either SSA or DHS within eight government work days to begin resolving the problem. The problem does not necessarily need to be resolved within eight days, but you must at least initiate the resolution process with the appropriate government agency within this time.
- Once you have contacted the appropriate government agency, Carnegie Mellon will automatically receive updates on your employment eligibility status through the E-Verify system. Human Resources will notify you of the final result.