When litigation is "reasonably anticipated," the Office of General Counsel will issue litigation hold memos to any faculty or staff who may possess potentially relevant information or documents (both electronically stored information and information in paper form). You may receive a litigation hold directly from the Office of General Counsel or it may be forwarded to you by a supervisor or a colleague. Appropriate system administrators and other IT staff are typically included on litigation hold distributions.
Note that any electronic device that contains electronic data that might be relevant to a case is subject to the litigation hold. This includes but is not necessarily limited to Carnegie Mellon owned computers, Carnegie Mellon licensed cloud services, personal computers, personally contracted cloud services, PDAs, cell phones, data drives or other removable media, backup media, etc.