Carnegie Mellon University

IT Administrator Practices

The following are recommended best practices for administrators managing electronic data in Carnegie Mellon's computing environment. These practices should be followed to ensure easier compliance with a litigation hold.

  1. All automated data destruction for users under a litigation hold should be suspended. This includes backup volumes for accounts, computers and email.
  1. Preserve data logs for users under a litigation hold for items such as email forwarding settings, known accounts, shared file systems, cloud service accounts, etc.
  1. Maintain a listing of systems known to house data for users under a litigation hold.  Such a list would include user directories, computers, email account locations, and other systems that store data for which the user is a custodian.