Carnegie Mellon University


Complete an Early Center Request Form located at submit it to the Office of Sponsored Programs.

Yes, if an Award Extension Form located at is completed and processed by the Office of Sponsored Programs.
For awards sponsored by Foundations, contact the Foundations Relations Office. For all other sponsored awards, contact the Office of Sponsored Programs.
All justifications should answer the following questions:
  • Why is the cost appropriate/inappropriate for the sponsored award?
  • Why was the cost not charged correctly originally?
  • If the transfer is >90 days beyond the incurred date, what extenuating circumstance prevented it from being corrected/transferred prior to now?
Additional justification explaining how the project will benefit from the use of the equipment will be requested prior to the purchase order being approved.
Contact your SPA representative. They will prepare an F&A analysis and change the burden schedule in Oracle if needed. They will also make a retroactive F&A adjustment if needed.
SPA will question expenditure types that are administrative in nature and are typically unallowable for federal awards. These expenditure types include, but are not limited to the following:
  • Administrative salaries
  • Legal Fees
  • Advertising
  • Computing Supplies
  • Alcohol
  • Office Supplies
  • Banking Fees
  • Postage Expenses
  • Books
  • Refreshments
  • Books & Periodicals
  • Telephone and various other communication devices
  • Entertainment
  • Memberships & Dues
Contact Beth Callaway at extension x8-5838 or via email at

Payments made via wire transfer:

Bank of New York Mellon (BNY Mellon)
500 Ross Street
Pittsburgh, PA 15262
Account Number: 1979003
ABA Number: 043000261
Swift Code: IRVTUS3N (foreign wires/ACH)

Payment made via check:

Carnegie Mellon University
P.O. Box 371032
Pittsburgh, PA 15250-7032

Five business days.
Please refer to Carnegie Mellon’s Business and Travel Expense (BTE) policy.
Contact your SPA representative.
Please refer to the National Institute of Health (NIH) website.
The direct portion of a residual balance is transferred to a department account and the F&A portion is transferred to a university account.
Part of the closeout process of fixed priced awards is to request a justification for any residual balance that is >= 25% of the award amount. This is requested to ensure that the submitted cost budget was an accurate reflection at the time of proposal submission and that an extenuating circumstance caused the significant residual balance.