Tuition Benefits for Dependent Children-HR @ Carnegie Mellon University - Carnegie Mellon University

Tuition Benefits for Dependent Children

Carnegie Mellon University is pleased to assist faculty and staff with the expense of educating their children. CMU's tuition benefits cover current tuition charges only (past semesters, fees, housing or other costs are not covered) and cannot exceed the total tuition cost.

CMU’s tuition benefit payment is the same regardless of other awards received (i.e., scholarships, financial aid, etc.) Outside institutions will allocate CMU’s payment according to their policy, which may result in a reduction of other awards. If your child is receiving other awards, you should confirm with the outside institution how CMU’s benefit payment will be applied to the student’s account.

IMPORTANT NOTE: All applications received by the CMUWorks Service Center for Spring 2016 tuition will be processed in January 2016 and subsequently taxed in calendar year 2016 (if applicable).

In the event you would like your tuition application processed in 2015 (meaning payment sent to institution and your paycheck taxed in 2015), please contact the CMUWorks Service Center by December 11, 2015. These requests will be processed in December prior to the last pay of the year. All applications received after December 11, 2015 will be processed in January 2016.

For questions, contact the CMUWorks Service Center at


Children Attending CMU
Children Attending
Another Institution
Employee Eligibility Full-time, benefits-eligible faculty and staff are eligible.

Staff/special faculty must complete five full years of service by the below dates:

  • Fall Term - October 1st
  • Winter/Spring Term - February 1st
  • Summer Term - July 1st
Child Eligibility

Child must be accepted into and enrolled in an undergraduate degree program before age 30.  (Note: HR is not involved in the admissions process; children of faculty and staff are not guaranteed admission into any university.)

Child must be naturally born to or legally adopted by the employee, and be properly claimed on the employee's federal income tax return as a dependent.

Children attending another institution must be enrolled full time (except for the summer term).

Number of
Children Eligible
Available to an unlimited number of eligible children. Up to two eligible children
Semesters Covered
Per Child
Up to eight semesters each (unused semesters may not be transferred to another child)
Benefit Level 100% tuition charges. Staff/Special Faculty: In 2015-16, up to $6,820 per academic year (up to $3,410 per semester, trimesters and quarters will be prorated accordingly).

Faculty: up to 60% of Carnegie Mellon's tuition.


Taxes must be withheld in the year in which the benefit was received [i.e., when the check is issued], regardless of when the courses are taken.

Not subject to federal, state or local taxes.

Benefit is subject to state and local taxes for faculty and staff. Not subject to federal taxes.

Taxes will be withheld from your pay by Carnegie Mellon in three monthly installments (for those paid monthly) or in six biweekly installments (for those paid biweekly). Taxation will begin with the next pay following your application approval, and will be withheld across three months, or the number of months remaining in the calendar year, whichever is less.

Applying for Tuition Benefits for Dependent Children:

Apply for benefits through Workday.
  1. Register for the course(s) according to the institution's registration procedures.
  2. Apply for Tuition Benefits for Dependent Children through Workday as early as possible.
    • If attending another institution, upload a copy of the invoice showing tuition charges.
    • A new application is required for EACH semester in which you are requesting benefits for your child.
  3. Carnegie Mellon will forward payment of the applicable grant amount to The HUB for children attending Carnegie Mellon or will mail a check directly to the institution, made payable to the other institution:
    • If you have already paid the tuition, ask for a refund in the amount of Carnegie Mellon's payment from the school your child is attending.
  4. If you or your child loses eligibility for the benefit, notify the CMUWorks Service Center immediately; benefits will continue only through the completion of the current semester.

Staff Service Requirement

Staff must complete five full years of service:

  • At least two years must be in full-time employment.
  • Part-time benefits-eligible employment years in which the employee worked at least 1,000 hours count as 1/2 service year.
  • Eligible PT years may satisfy up to three years of credit.
  • A break in eligible service will reset your service years to zero.

Benefits Coverage for Students

  • Children up to age 26 may be covered under your medical, prescription drug, dental, vision and dependent life insurance coverage, regardless of student status. 
  • Carnegie Mellon requires its students to carry medical insurance. Your child must complete a waiver form to avoid being charged for Student Health's insurance plan if s/he is being covered under your insurance.