Paid Time Off -Human Resources - Carnegie Mellon University

Paid Time Off

Paid Time Off (PTO) provides regular, full-time staff members with days away from work with pay for vacation, illness, personal time or to care for dependents.

Paid Time Off Accrual Schedule

Years of Service PTO Days Earned
Per Month
Maximum PTO Days
Earned Per Year
Up to & including year 3
1.42 days
17 days
beginning year 4
1.67 days
20 days
beginning year 8
2.08 days
25 days
beginning year 16
2.50 days
30 days

PTO Guidelines 

  • PTO should be scheduled in advance and approved by your supervisor, when possible.
  • PTO is earned on an employment year basis, and is earned on the first day of each month.
  • PTO may be used in full- or half-day increments.
  • Unused PTO may be carried over to the next employment year, up to your annual PTO allowance. (Excess unused PTO will be placed into a reserve sick bank to be used during short-term disability.)
  • PTO days are not earned during any leaves of absence. (If an employee is on a leave of absence the first day of a month, PTO will not accrue for that month.) Employees resume earning and accruing PTO on the first day of the month following their return to work. (If they return to work on the first of the month, they will resume earning PTO on that day.)
  • An employee will be paid for earned but unused PTO (up to your annual entitlement) upon separation from the university.
  • Employees may not use PTO before it has been earned without departmental approval. (Deficit PTO days will be deducted from the final paycheck.)
  • Part-time employment years in which the employee worked at least 1,000 hours will count as one year of employment for PTO accrual purposes.
  • University holidays, floating holidays and leaves of absence are not part of the PTO policy. PTO may be used concurrently with other types of leave.

Library Faculty Vacation

  • Librarians are eligible for 22 vacation days per year, which are earned monthly. You must be actively at work on the first day of the month (or first working day of the month) to earn vacation for that month.
  •  A maximum of 22 earned unused days may be carried over to the next year.
  •  A maximum of 22 earned, unused days can be paid at termination.

Recording PTO