For Faculty: Physical Classrooms and Instructional Spaces
Last updated: 8/22/22
Classrooms and Instructional Spaces
How frequently will my classroom be cleaned? Will instructors and/or students be required to clean desks and other classroom surfaces either before or after class?
Classrooms are cleaned every 24 hours. Cleaning wipes will continue to be available in and around learning spaces for students and faculty. Instructors and students are not required to clean desks or other classroom furniture/equipment before or after class.
If I’m teaching a section with some remote participants (e.g., REO, IPR, IRR) and my room cannot accommodate the full enrollment, will I be able to schedule a different larger room for my exams? Will I be able to schedule these exams outside of the normal times (i.e., on weekends or evenings)?
As in the past, space for out-of-class exams can be requested through 25Live. Carnegie Mellon University’s 25Live application is the only acceptable and recognized method for scheduling events for University Registrar's classrooms, Cohon University Center, Tepper School of Business spaces, Heinz College, Computing Services Computing Labs, and Mellon Institute.
Please be mindful that use expectations for teaching spaces are high, and that you may need to be flexible in accommodating space availability.
Will my classroom have video record capacity? If not, will the university provide access/support for video record of my course session?
Classrooms will have camera and microphone equipment (following the Fall 2020 standard) that allows for audio and video recording (e.g., in concert with Zoom for capturing and storing the recordings). Faculty are encouraged but not required to record their class sessions. The benefit of class recordings is that they provide resources to students who cannot attend class for temporary reasons.
Also note, some classrooms will be test-piloting enhanced recording capacity (allowing for capture of the chalk/whiteboard and, in some cases, camera tracking of faculty movement). Visit the Hybrid Teaching page and look under “software based conferencing” or “resident video conferencing” for a list of corresponding rooms and further information and instructions on using the conferencing equipment to record your class.
IMPORTANT! If you do record your class session(s) and make them available to the class, the related guidelines and recommended syllabus language can be found on this Teaching FAQ page. (Also, please remember that class recordings from previous semesters should not be shared with your current students, unless those recordings do not have any student images, voices, etc.)
In addition to instructors recording class and making those recordings available, individual students can record class sessions for their personal, educational use and for any other students enrolled in the class only, unless this is prohibited by the faculty member in the syllabus. The Eberly Center has posted information and suggested syllabus language for instructors who wish to include a Recording Policy in their course.
How can I get information about the ventilation in my classroom (or office)? Can I open the windows in my classroom to increase fresh air/ventilation?
FMCS has conducted evaluations of all HVAC systems on campus and the university made a significant investment in enhancements to improve filtration, ventilation and virus deactivation. The enhancements last year were focused on congregate settings and classrooms, and many adjacent spaces like offices, conference rooms and public space are served from the same upgraded central HVAC systems.
HVAC is an important part of the layered approach to mitigate virus transmission. Buildings with modern infrastructure are well equipped for supporting a full range of occupancy. However, historical buildings have a mix of systems generally aligned with past renovations.
Portable HEPA filtration units can be deployed upon request.
If you have questions about ventilation, filtration or air circulation needs, please contact your department facility coordinator or FMCS at firstname.lastname@example.org or call 412-268-2910.
What do we do with extra help hours in evenings for very large classes where more than 50 students might gather for help, even if we tell them not to gather in large groups?
When instructional meetings are permitted to be larger than 50 students, this would include TA & help sessions. But if the university is in any kind of restrictive posture about in-person gatherings, then such meetings should not take place in person.
My course will have some guest lecturers from another university and will be attended by some students from the university. What guidelines should they follow?
All guest lecturers must comply with current visitor guidelines. All one-time visitors to classes must also follow current visitor guidelines.
Cross-registered and visiting students must follow our student guidelines to either provide proof of vaccination or waiver through University Health Services. If the student is not on your roster, they may not be in your class.
If I can’t hold appointments in my office, how do I schedule an alternate space?
As in the past, space for additional meetings, office hours, review sessions, out of class exams, etc. can be requested through 25Live. Carnegie Mellon University’s 25Live application is the only acceptable and recognized method for scheduling events for University Registrar's classrooms, Cohon University Center, Tepper School of Business spaces, Heinz College, Computing Services Computing Labs, and Mellon Institute.
Please be mindful that use expectations for teaching spaces are high, and that you may need to be flexible in accommodating space availability or consider offering virtual appointments.
Can my TAs offer in-person office hours and take walk-in appointments?
Yes, TAs can offer in-person office hours and take walk-in appointments.