Steps to hiring an Independent Contractor
An independent contractor is any vendor who is in business as a sole proprietor or a single-member LLC. Federal law requires additional review to ensure that the vendor fits the classification of independent contractor under the Fair Labor Standards Act. When requesting a contract for an independent contractor, please follow these steps:
Working with Online Freelancers
Before hiring a freelancer from an online service (such as freelancer.com, Upwork.com, guru.com) a request listing the freelancer’s name (and address, if possible, or country of origin) must be sent to the UCO before the freelancer is engaged so that the CMU Export Compliance Group can screen the individual. This screening is required by Federal law. The process can usually be completed in one day if all the information is provided, unless the freelancer is located in a country that requires extra scrutiny.
To help fight the funding of terrorism and money laundering activities, all institutions are required by Federal law to obtain, verify and record information that identifies any entity or individual with which they do business.
The screening process is to ensure that Carnegie Mellon is not engaging or paying individuals or entities which are on the restricted parties lists that detail individuals or entities with which we are not permitted to engage or pay under U.S. law. CMU does this for every individual or entity we engage, from agreements to visitors to campus. Discover additional details regarding the restricted parties list.
Please note that freelancers from the following countries will require additional scrutiny from Export:
Central African Republic
Democratic Republic of the Congo
Qatar (ONLY if there is another issue)
Republic of South Sudan
United Arab Emirates (UEB)