Courtesy Accounts

Who is eligible: Visiting scholars, researchers or new employees who do not yet have their Social Security Number or who need an account prior to their start date. Courtesy accounts are intended for short-term use (4 months or less). If your visitor requires a long-term account, please see Personal Sponsored.

Entitlements and Restrictions [PDF]

How to request it: The HREM Administrator of each department enters an appointment in HREM. Once the appointment is entered, Business Administrators, HREM Administrators, or Departmental Administrators can request accounts by sending email to accounts@andrew.cmu.edu with the person’s full name as entered into HREM and three preferred userIDs. UserIDs can be a maximum of 8 alpha-numeric characters (no punctuation). If there is no preferred userID, the system will generate one based on the first, middle, and last names and initials. The account is manually created when the information appears in the directory (usually the next day but sometimes a little longer).
Note: The individual can request their own account by coming to the Help Center with appropriate photo identification (university ID, driver’s license, passport).

Suspension process: When the HREM Administrator of a department terminates the appointment in HREM, the employee’s record drops out of the feed and an expiration date is automatically set on the account for 21 days from that date. Two suspension warnings are sent out before the account expires. The first is sent two weeks before the expiration date, the second is one week before.
Note: Courtesy appointments MUST be terminated in HREM. Setting an expiration date on creation does not terminate the appointment.