Carnegie Mellon University


Marketing & Communications with Computing Services

Audits and Version History

The CMS has tools available to track history, audit trails and versions of an item. You can also check file relationships. 

The audit tool provides a list of actions performed on an item since its creation. Use the audit tool to see who modified an item, when it was modified and what action was taken.

  1. Select the item in the file structure
  2. Select More > Audits
  3. Apply filters by date or audit type

The CMS keeps up to 50 saved versions of an item.

View Version History

  1. Select the item in the folder structure
  2. Select More > Versions
  3. Select the link for the version you want to view
  4. Use the options (top) to move through the previous:
    • Newer - view next newer version
    • Older - view next older version
    • Current - view current version
    • Activate - make this version the current version
    • Delete - delete this version
    • Compare with Current - both versions will render and differences will be highlighted. Green - added text; pink/strike-through - removed text; purple - markup updates (i.e., change from bold to italic)

Saving Previous Versions

The CMS does not permanently store previous versions of a page. Once a page reaches 50 saved versions, the oldest version will be removed. To save older content to your computer/external drive, use one of the methods below.

  1. Select the version you want to save
  2. Do one of the following:
    • Copy/Paste Page Content
      Copy the page text and paste it into a Microsoft Word or other word processing software. Save the file.
    • Save the Entire Page
      Use Firefox. Right-click where the page is displayed. Select This Frame > Open in New Window. Select File > Save Page As.
  3. Back up the saved files in accordance with your department's preferred archival method
Smart version comments automatically populate as you edit a page. These summarize the performed actions, but can be overridden by your own comments. These are captured in the audit.