Audits and Version History
The CMS has tools available to track history, audit trails and versions of an item. You can also check file relationships.
Audits
The audit tool provides a list of actions performed on an item since its creation. Use the audit tool to see who modified an item, when it was modified and what action was taken.
- Select the item in the file structure
- Select More > Audits
- Apply filters by date or audit type
Version History
The CMS keeps up to 50 saved versions of an item.
View Version History
- Select the item in the folder structure
- Select More > Versions
- Select the link for the version you want to view
- Use the options (top) to move through the previous:
- Newer - view next newer version
- Older - view next older version
- Current - view current version
- Activate - make this version the current version
- Delete - delete this version
- Compare with Current - both versions will render and differences will be highlighted. Green - added text; pink/strike-through - removed text; purple - markup updates (i.e., change from bold to italic)
Saving Previous Versions
The CMS does not permanently store previous versions of a page. Once a page reaches 50 saved versions, the oldest version will be removed. To save older content to your computer/external drive, use one of the methods below.
- Select the version you want to save
- Do one of the following:
- Copy/Paste Page Content
Copy the page text and paste it into a Microsoft Word or other word processing software. Save the file. - Save the Entire Page
Use Firefox. Right-click where the page is displayed. Select This Frame > Open in New Window. Select File > Save Page As.
- Copy/Paste Page Content
- Back up the saved files in accordance with your department's preferred archival method
Smart Version Comments
Smart version comments automatically populate as you edit a page. These summarize the performed actions, but can be overridden by your own comments. These are captured in the audit.