Carnegie Mellon University

Conference Funding

Graduate Student Conference Funding is provided by the Graduate Student Assembly and the Provost's Office, and is managed by the Office of the Assistant Vice Provost for Graduate Education. The goal of the funding is to enable more Carnegie Mellon graduate students to make presentations at key conferences/ exhibitions in their fields or attend conferences and learn about the broader field of study to which they belong. This funding opportunity is available to individual graduate students, a group of graduate students attending the same conference and/or a group of members from a registered club/organization attending the same conference. If you are planning to present at a conference and have submitted an abstract to present at a conference, you do not have to wait until it is accepted to apply.

** Graduate students that apply for Conference Funding MUST be enrolled students at the time they attend the conference **

2018-2019 Conference Funding Application Periods

FALL 2019
Conferences between: October 1 - December 31, 2019
Submit between: August 12 - 28, 2019

Conference Funding Application Periods - CLOSED

FALL 2018
Conferences between: October 1 - December 31, 2018
Submit between: August 13 - September 3, 2018
WINTER 2019
Conferences between January 1 - March 31, 2019
Submit between November 5 - 19, 2018
SPRING 2019
Conferences between April 1 - June 30, 2019
Submit between February 5 - 19, 2019
SUMMER 2019
Conferences between: July 1 - September 30, 2019
Submit between: May 6 - 20, 2019

Conference Funding Details

This award amount is $500 per student with a maximum amount of $1,000 per group. Graduate students may not receive more than one Conference Funding award per academic year, July to June.

Awardees are selected through a lottery process on a quarterly basis as there is limited funding available. This is considered a partial source of support and applicants should seek funds from other sources, and identify in their application where they are seeking additional funding. Options may include:

  1. Funds from the conferences they will be attending
  2. Their own advisor
  3. Their department
  4. Their college

GROUPING: If there are more than 2 students who applied separately as individuals for the same conference, they will be manually grouped and treated as a group in the selection process. 

The applicant's advisor is required to complete the Advisor Support Form and provide a short statement of support for the student to attend the conference and address other funding resources, indicating whether there are department - and college - level options for alternative funding.

APPLICATION:

  1. Complete the Conference Funding Application by the deadline.
  2. Review the Advisor Support Form so you can provide them with all of the information required in the form so they can fill out the form appropriately and easily by the deadline.
  3. Have your advisor complete the Advisor Support Form by the deadline.
    1. You and your advisor MUST use the same student email address (it MUST be an “@andrew.cmu.edu” email)

    2. You can assure your advisor that the support form is short ( <250 words)

    3. It is the student's responsibility to remind their advisor to submit this form.  There is not an automatically generated reminder sent from the Graduate Education Office.  It is good practic to ask your advisor to do this several weeks before the application opens and then to follow up until the advisor confirms they have submitted it.  Not having an Advisor Support Form by the deadline is the reason most applications are unable to be considered for a round of funding.  Follow up with your advisor with deadline reminders.

Both forms must be received by the deadline or the application will not be considered.

FUNDING AWARD:

  • All students will be notified of their status in the lottery within approximately two weeks of the closing of applications.
  • If a student receives an award, they will receive a letter detailing the process to access the funding. The award funds will be transferred to an account in the student's department and the student can then access the funds following departmental requirements. Students must work with the business manager in the department to follow all requirements for submitting receipts for reimbursement of expenses.
We fund:
  • conference registration costs
  • travel to the conference
  • travel in conference city
  • lodging
  • food
We do not fund:
  •  society membership costs
  •  wardrobe for the conference

REPORTING REQUIREMENTS

All graduate students who accept conference funding support from the Graduate Student Assembly and the Provost's Office commit to both of the following:
  1. You must write a paragraph to us describing your experience, specifying both concrete and abstract benefits you think came out of it.  In the report you will also need to indicate where all of your funding for the trip came from.  You can submit this report to grad-ed@cmu.edu no later than 3 weeks after the conference. 
  2. You must present a poster, paper, PowerPoint, or other appropriate format of your work at the annual Innovation with Impact Research Exhibition during Graduate Student Appreciation Week.  In 2020 the exhibition is scheduled for Thursday, April 9, 2020.

For further information on please contact:

Suzie Laurich-McIntyre, Ph.D.
Assistant Vice Provost for Graduate Education
412-268-7307