Carnegie Mellon University

Conference Funding

Graduate Student Conference Funding is provided by the Graduate Student Assembly and the Provost's Office, and is managed by the Office of the Assistant Vice Provost for Graduate Education. The goal of the funding is to enable more Carnegie Mellon graduate students to make presentations at key conferences/ exhibitions in their fields or attend conferences and learn about the broader field of study to which they belong. This funding opportunity is available to individual graduate students, a group of graduate students attending the same conference and/or a group of members from a registered club/organization attending the same conference. If you are planning to present at a conference and have submitted an abstract to present at a conference, you do not have to wait until it is accepted to apply.

**Note: We are transitioning to a new application process. To ensure that it goes smoothly, please also send an email with your name and the conference name to grad-ed@cmu.edu after you have completed the application.**

** Graduate students that apply for Conference Funding MUST be enrolled students at the time they attend the conference **

2018-2019 Conference Funding Application Periods

SUMMER 2019
Conferences between: July 1 - September 30, 2019
Submit between: May 6 - 20, 2019
FALL 2019
Conferences between: October 1 - December 31, 2019
Submit between: August 12 - 28, 2019

Conference Funding Application Periods - CLOSED

FALL 2018
Conferences between: October 1 - December 31, 2018
Submit between: August 13 - September 3, 2018
WINTER 2019
Conferences between January 1 - March 31, 2019
Submit between November 5 - 19, 2018
SPRING 2019
Conferences between April 1 - June 30, 2019
Submit between February 5 - 19, 2019

Conference Funding Details

This award amount is $500 per student with a maximum amount of $1,000 per group. Graduate students may not receive more than one Conference Funding award per academic year, July to June.

Awardees are selected through a lottery process on a quarterly basis. This is considered a partial source of support and applicants should seek funds from other sources, and identify in their application where they are seeking additional funding. Options may include:

  1. Funds from the conferences they will be attending
  2. Their own advisor
  3. Their department
  4. Their college
The applicant’s advisor is required to complete the Advisor Support Form and provide a short statement of support for the student to attend the conference and address other funding resources. A letter from the applicant's advisor is required indicating whether there are department - and college - level options for alternative funding.

APPLICATION:

**Note: We are transitioning to a new application process. To ensure that it goes smoothly, please also send an email with your name and the conference name to grad-ed@cmu.edu after you have completed the application.**

  1. Complete the Conference Funding Application
    1. Send confirmation email to grad-ed@cmu.edu

  2. Review the Advisor Support Form so you can provide them with all of the information required in the form so they can fill ou the form appropriately and easily.
  3. Have your advisor complete the Advisor Support Form
    1. You and your advisor MUST use the same student email address (it MUST be an “@andrew.cmu.edu” email)

    2. You can assure your advisor that the support form is short ( <250 words)

    3. Not having an Advisor Support Form is the reason most applications are unable to be considered for a round of funding

Both forms must be received by the deadline or the application will not be considered.

FUNDING AWARD:

  • All students will be notified of their status in the lottery within two weeks of the closing of applications.
  • If a student receives an award, they will receive a letter detailing the process to access the funding. The award funds will be transferred to an account in the student's department and the student can then access the funds following departmental requirements. Students should work with the business manager in the department to follow all requirements for submitting receipts for reimbursement of expenses.
We fund:
  • conference registration costs
  • travel to the conference
  • travel in conference city
  • lodging
  • food
We do not fund:
  •  society membership costs
  •  wardrobe for the conference

REPORTING REQUIREMENTS

All graduate students who accept conference funding support from the Graduate Student Assembly and the Provost's Office commit to both of the following:
  1. You must write a paragraph to us describing your experience, specifying both concrete and abstract benefits you think came out of it.  In the report you will also need to indicate where all of your funding for the trip came from.  You can submit this report to grad-ed@cmu.edu
  2. You must present a poster, paper, PowerPoint, or other appropriate format of your work at the annual Innovation with Impact Research Exhibition during Graduate Student Appreciation Week.  In 2019 the exhibition is scheduled for Thursday, April 4, 2019.

For further information on please contact:

Suzie Laurich-McIntyre, Ph.D.
Assistant Vice Provost for Graduate Education
412-268-7307