Rental Vehicles - Insurance Information
General Information
Vehicles rented for university business purposes for less than thirty (30) days are considered short-term rentals by the university's current automobile insurance carrier. Coverage of short-term rentals under the university's automobile insurance policy is subject to the following conditions:
- All drivers of rental vehicles must be over the age of twenty-one (21).
- Any rental vehicle that has a value over $75,000 must be specifically scheduled with the Risk Management Office prior to the start of the lease/rental agreement.
- Coverage under the university's automobile insurance policy is only provided for vehicles rented in the United States, the territories and possessions of the United States, Puerto Rico and Canada.
- Rented vehicles should be leased as: Carnegie Mellon University - (name of faculty, staff, or student).
- Individuals renting vehicles for more than thirty (30) days should contact the Office of Risk Management Office to confirm applicable insurance coverage.
PLEASE NOTE:
Regardless of location, the following optional insurance coverages will not be reimbursed:
- Personal effects coverage/effects protection;
- Personal accident insurance.
Domestic Vehicle Rentals
Domestic vehicle rental is defined as a rental occurring in the United States and its Territories and Possessions, Puerto Rico and Canada.
The insurance coverages below should not be purchased by those performing a domestic vehicle rental. The university already maintains automobile liability insurance within these countries and territories. Costs for the following coverages will not be reimbursed:
- Loss Damage Waiver/Collision Damage Waiver;
- Liability insurance supplement/Additional Liability insurance;
- Personal accident insurance.
A copy of the university's usage language and insurance card may be obtained here.
International Vehicle Rentals
- Loss Damage Waiver/Collision Damage Waiver;
- Supplemental liability insurance, if any.