New Hires-CMUWorks Service Center - Carnegie Mellon University

New Hires

Welcome to Carnegie Mellon University!

These resources will help you get started at CMU and to get acquainted with Workday, the unified system for Human Resources, Benefits, Payroll, Time Tracking, and more. 

Let's get started with some important onboarding information.

Onboarding Checklist

Your hiring department will provide you with a checklist of tasks that must be completed when starting employment at Carnegie Mellon University. 

Find the right onboarding checklist for you: 

Certain onboarding tasks are required before you can:

  1. Obtain an Andrew ID (CMU's network ID and email)
  2. Obtain a CMU ID Card from the HUB
  3. Enroll in health, welfare, and retirement benefits (if applicable)
  4. Establish direct deposit payment elections
  5. Declare tax withholdings

Form I-9 for Employment Eligibility Verification

When hired, you will be prompted to complete the Form I-9 for Employment Eligibility Verification. 

All employees are required to complete the Form I-9 within three (3) days of their employment start date. 

There are two sections of the Form I-9 process:

Instructions for Off-site (remote) workers:

E-Verify Compliance Notification

Depending on the projects to which you are assigned, Carnegie Mellon University may be required to electronically verify your employment eligibility using the federally-sponsored service E-Verify.

For more information on this policy, please visit the Human Resources E-Verify webpage

Immigration Reform and Control Act (IRCA)

All workers are required to provide Carnegie Mellon University with documents establishing personal identity and employment eligibility within three (3) days of hire date. 

Under federal law, failure to comply with IRCA will result in termination of the employment. 

For more information, visit the U.S. Customs and Immigration Services website

Your Social Security Number

Your Social Security Number is required for accurate payroll processing and proper tax filing with federal, state, and local tax authorities. 

Be sure to provide your Social Security Number as soon as possible by calling the CMUWorks Service Center at 412-268-4600. Do not send your SSN by email

Apply for a Social Security Number

Employees who need to apply for a Social Security Number should contact the Office of International Education

Social Security Number Application Instructions [.pdf]

Get Acquainted with Workday

As a new employee, it is important to familiarize yourself with Workday, Carnegie Mellon University's unified system Human Resources, Benefits, Payroll, Time Tracking, and more. 

My Workday Toolkit offers resources, like quick guides and trainings, including information specifically tailored to your employee type.

Also visit the Navigating Workday page for quick tips on Workday functionality and layout.