Computer Club Budget
FY2015 (July 1, 2014 - June 30, 2015)
The computer club offers the opportunity to tinker with unique hardware, promote open source development and advocacy, and hack on interesting programming projects, all while offering a variety of useful services to the campus community. Among other services, we run the contributed webserver (supporting CGI scripts and SQL database access), a USENET server, and an open source FTP mirror. We have our own machine room and a well-developed infrastructure for which we are always seeking new ideas for expansion. We hold weekly meetings. See our website for this semester's times.
JFC Rep: Edward McFowland (emcfowla)
Summary
| Requested | |
|---|---|
| Expenditures | $12,736.00 |
| Capital | $1,250.00 |
| Revenue | ($9,455.00) |
| Final | $3,281.00 |
| Recommended | |
|---|---|
| Expenditures | $12,736.00 |
| Capital | $1,250.00 |
| Revenue | ($9,455.00) |
| Final | $3,281.00 |
| Final | |
|---|---|
| Expenditures | $12,736.00 |
| Capital | $1,250.00 |
| Revenue | ($9,455.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $3,281.00 |
| FY15 Starting Balance | $3,281.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Donations from current members and alumni. |
| Sub-Total | -$1,000.00 | -$1,000.00 | -$1,000.00 |
Maintenance and Upkeep
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 |
Hardware Failure Pre-Allocation Computer Club experiences various failures of our server equipment each year. These repairs are necessary to continue providing our services to campus. |
| Ops-Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Hard Disk Replacements. We experience disk failures annually and need to replace these disks to keep our servers running. We expect to replace five 250GB disks each year at a unit cost of $100. |
| Ops-Equipment Repair (+) | $150.00 | $150.00 | $150.00 |
Repairs for Future Donated Machines. Donated machines sometimes arrive with missing/broken parts which must be replaced before we can use them. |
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 |
RAM Replacements. Computer Club requires backup RAM for our servers in the case of failure in order to continue providing our services. |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 |
USB to PS/2 Converters. The new generation of servers we have received from Computing Services do not possess PS/2 ports for keyboard connections, rendering our existing KVM switches unusable. We need converters in order to continue to manage our servers with the existing KVMs. We will purchase ten converters at a unit cost of $10. |
| Equip-Non-Capital Equipment (+) | $15.00 | $15.00 | $15.00 |
Cable Ties. Cable ties are necessary to keep the equipment in our machine room accesible and to reduce the likelihood of maintenance errors which could impact the availability of our services. We will purchase two packs of 50 cable ties at $7.50 each. |
| Equip-Non-Capital Equipment (+) | $300.00 | $300.00 | $300.00 |
Replacement UPS Batteries. An Uninterruptible Power Supply (UPS) allows our critical servers to remain online in the event of a power outage. Computer Club operates half a dozen UPSes, and the battery lifetime is approximately five years. Therefore every year we need to replace a battery pack. |
| Equip-Non-Capital Equipment (+) | $350.00 | $350.00 | $350.00 |
Rackmounting Hardware. All servers in the Computer Club machine room are housed in vertical racks, requiring support shelves to mount them. Many of our servers are stacked on top or each other due to our having very few rack shelves installed. This poses a safety problem and also requires us to power down additional servers if maintenance is required for a server on the bottom of a stack, causing unnecessary service interruptions. We will purchase ten rack shelves at a unit cost of $35. |
| Capital Expense Fund (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Rackmount Uninterruptible Power Supply. The lifetime of a UPS is approximately ten years. Since Computer Club operates half a dozen UPSes, we must replace one every two years. |
| Sub-Total | $1,915.00 | $1,915.00 | $1,915.00 |
Service Enhancements
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Upgrades to New Machines. Computer Club receives new machines that would be discarded by Computing Services. These machines often are under-provisioned and need to be upgraded to support all of the Club's services. |
| Capital Expense Fund (+) | $150.00 | $150.00 | $150.00 |
FPGA Boards. Computer Club will use these FPGA boards to support member projects. Because they are reconfigurable, a small number can be used to support many projects over their lifespan. We will purchase two FPGA boards at a unit cost of $75. |
| Ops-Operational Computing Expenses (+) | $50.00 | $50.00 | $50.00 |
Purchase of "cmu.io" Domain Name Currently, student websites using the Computer Club's Contributed Webserver are required to use a cumbersome url beginning with "www.contrib.andrew.cmu.edu" ("www" required). This takes a long time to say and a long time to type, discouraging wider adoption of this useful service. We would like to purchase a shorter domain name, "cmu.io", for use as a redirect to the Contributed Webserver. This will improve "www.contrib.andrew.cmu.edu/~andrewid" to the much shorter "cmu.io/~andrewid". We also plan to use this domain for the upcoming CCVMS project, allowing users to register virtual servers at "machinename.cmu.io" (rather than "machinename.ccvms.club.cc.cmu.edu") for personal or academic projects. |
| Sub-Total | $550.00 | $550.00 | $550.00 |
Retrocomputing
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Equipment Repair (+) | $150.00 | $150.00 | $150.00 |
Equipment Repair. Repairs are necessary to keep aging equipment in working order and continue the club's mission to preserve historic computers. |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
Acorn Archimedes. The Archimedes was the first ARM-based personal computer. Computer Club wishes to preserve this signficant milestone in computing history in its retro archive as well as incorporate this platform into our existing retro events such as Retro Gaming Night and Demosplash. |
| Capital Expense Fund (+) | $100.00 | $100.00 | $100.00 |
Nintendo 64. The Nintendo 64 was one of the most iconic gaming systems from the 90s. By adding this to our collection, the Computer Club showcases more systems that are recognizable by modern students. |
| Sub-Total | $350.00 | $350.00 | $350.00 |
Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 |
Industry Talks. Computer Club invites representatives from computing industry to present talks relevant to members' interests. (Covered by outside funding) |
| Revenue-Outside Funding (-) | $300.00 | $300.00 | $300.00 |
Industry Talks Sponsorship. Companies that present talks cover all expenses for providing refreshments to attendees. |
| Food-Refreshments for Events (+) | $4,000.00 | $4,000.00 | $4,000.00 |
Weekly Talk Series. Computer Club presents a weekly talk series to educate the Carnegie Mellon community about better computing practices. (Covered by outside funding) |
| Revenue-Outside Funding (-) | $4,000.00 | $4,000.00 | $4,000.00 |
Weekly Talk Series Sponsorship. The talk series will be funded through the support of corporate sponsors. |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
Food for Fall Semester Movie Night. Computer Club hosts movie events to attract members and advertise our services to the campus community. |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
Food for Spring Semester Movie Night. Computer Club hosts movie events to attract members and advertise our services to the campus community. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 |
Advertising for events held throughout the year. |
| Equip-Clothing (+) | $250.00 | $250.00 | $250.00 |
T-Shirt Printing. |
| Revenue-Rental and Sales Income (-) | $250.00 | $250.00 | $250.00 |
Income from t-shirt sales. |
| Sub-Total | $250.00 | $250.00 | $250.00 |
Demosplash
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Outside Funding (-) | $3,270.00 | $3,270.00 | $3,270.00 |
Sponsorship. Demosplash is primarily funded by outside sponsors. |
| Revenue-Rental and Sales Income (-) | $635.00 | $635.00 | $635.00 |
Registrations and other sales. Attendance is free for members of the Carnegie Mellon community. |
| Food-Refreshments for Events (+) | $1,150.00 | $1,150.00 | $1,150.00 |
Meals and snacks for Demosplash attendees. |
| Ops-Rental Equipment (+) | $40.00 | $40.00 | $40.00 |
AB Tech Equipment Rental. Sound and lighting equipment for events and the event livestream. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 |
Advertising and signs for Demosplash. |
| Ops-Gifts and Prizes (+) | $800.00 | $800.00 | $800.00 |
Competition Prizes. |
| Ops-Event Supplies (+) | $165.00 | $165.00 | $165.00 |
Guest Badges. Badges ensure those attending Demosplash have registered, and help identify attendees to staff and other guests during the event. |
| Travel-Other (+) | $1,800.00 | $1,800.00 | $1,800.00 |
Guest Speaker Travel Expenses. A central feature of Demosplash are guest speaker presentations, for which we reimburse reasonable travel and lodging costs. |
| Equip-Clothing (+) | $500.00 | $500.00 | $500.00 |
T-Shirt Printing. Staff t-shirts are necessary so that attendees can properly identify Demosplash staff during the event. Guest t-shirts are sold to attendees. |
| Sub-Total | $600.00 | $600.00 | $600.00 |
Telecom
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Telecommunications (+) | $216.00 | $216.00 | $216.00 |
Emergency Telephone. The Computer Club Machine Room is equipped with a Halon fire extinguishing system and a security door. In the event that someone is inside the room when this system triggers and is unable to get out, they will need to hold down the manual shutoff and call for help. Cellular reception in the Cyert basement is unreliable in the event of such an emergency. (Non-negotiable safety expense) |
| Ops-Telecommunications (+) | $250.00 | $250.00 | $250.00 |
Machine Room Data Lines (2). These are the club's connections to the campus network, without which we cannot operate any of our services. |
| Sub-Total | $466.00 | $466.00 | $466.00 |
Storage
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $150.00 | $150.00 | $150.00 |
Offsite Storage. Computer Club stores part of our retro archive at CMU's offsite storage location on Penn Avenue. We rent 2 pallets at a unit cost of $75/yr. |
| Sub-Total | $150.00 | $150.00 | $150.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $1,000.00 | $1,000.00 | $1,000.00 | Rackmount Uninterruptible Power Supply. The lifetime of a UPS is approximately ten years. Since Computer Club operates half a dozen UPSes, we must replace one every two years. |
| Capital Expense Fund (+) | $150.00 | $150.00 | $150.00 | FPGA Boards. Computer Club will use these FPGA boards to support member projects. Because they are reconfigurable, a small number can be used to support many projects over their lifespan. We will purchase two FPGA boards at a unit cost of $75. |
| Capital Expense Fund (+) | $100.00 | $100.00 | $100.00 | Nintendo 64. The Nintendo 64 was one of the most iconic gaming systems from the 90s. By adding this to our collection, the Computer Club showcases more systems that are recognizable by modern students. |
| Equip-Clothing (+) | $250.00 | $250.00 | $250.00 | T-Shirt Printing. |
| Equip-Clothing (+) | $500.00 | $500.00 | $500.00 | T-Shirt Printing. Staff t-shirts are necessary so that attendees can properly identify Demosplash staff during the event. Guest t-shirts are sold to attendees. |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 | USB to PS/2 Converters. The new generation of servers we have received from Computing Services do not possess PS/2 ports for keyboard connections, rendering our existing KVM switches unusable. We need converters in order to continue to manage our servers with the existing KVMs. We will purchase ten converters at a unit cost of $10. |
| Equip-Non-Capital Equipment (+) | $15.00 | $15.00 | $15.00 | Cable Ties. Cable ties are necessary to keep the equipment in our machine room accesible and to reduce the likelihood of maintenance errors which could impact the availability of our services. We will purchase two packs of 50 cable ties at $7.50 each. |
| Equip-Non-Capital Equipment (+) | $300.00 | $300.00 | $300.00 | Replacement UPS Batteries. An Uninterruptible Power Supply (UPS) allows our critical servers to remain online in the event of a power outage. Computer Club operates half a dozen UPSes, and the battery lifetime is approximately five years. Therefore every year we need to replace a battery pack. |
| Equip-Non-Capital Equipment (+) | $350.00 | $350.00 | $350.00 | Rackmounting Hardware. All servers in the Computer Club machine room are housed in vertical racks, requiring support shelves to mount them. Many of our servers are stacked on top or each other due to our having very few rack shelves installed. This poses a safety problem and also requires us to power down additional servers if maintenance is required for a server on the bottom of a stack, causing unnecessary service interruptions. We will purchase ten rack shelves at a unit cost of $35. |
| Equip-Non-Capital Equipment (+) | $500.00 | $500.00 | $500.00 | Upgrades to New Machines. Computer Club receives new machines that would be discarded by Computing Services. These machines often are under-provisioned and need to be upgraded to support all of the Club's services. |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 | Acorn Archimedes. The Archimedes was the first ARM-based personal computer. Computer Club wishes to preserve this signficant milestone in computing history in its retro archive as well as incorporate this platform into our existing retro events such as Retro Gaming Night and Demosplash. |
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 | Industry Talks. Computer Club invites representatives from computing industry to present talks relevant to members' interests. (Covered by outside funding) |
| Food-Refreshments for Events (+) | $4,000.00 | $4,000.00 | $4,000.00 | Weekly Talk Series. Computer Club presents a weekly talk series to educate the Carnegie Mellon community about better computing practices. (Covered by outside funding) |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | Food for Fall Semester Movie Night. Computer Club hosts movie events to attract members and advertise our services to the campus community. |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | Food for Spring Semester Movie Night. Computer Club hosts movie events to attract members and advertise our services to the campus community. |
| Food-Refreshments for Events (+) | $1,150.00 | $1,150.00 | $1,150.00 | Meals and snacks for Demosplash attendees. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 | Advertising for events held throughout the year. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 | Advertising and signs for Demosplash. |
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 | Hardware Failure Pre-Allocation Computer Club experiences various failures of our server equipment each year. These repairs are necessary to continue providing our services to campus. |
| Ops-Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Hard Disk Replacements. We experience disk failures annually and need to replace these disks to keep our servers running. We expect to replace five 250GB disks each year at a unit cost of $100. |
| Ops-Equipment Repair (+) | $150.00 | $150.00 | $150.00 | Repairs for Future Donated Machines. Donated machines sometimes arrive with missing/broken parts which must be replaced before we can use them. |
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 | RAM Replacements. Computer Club requires backup RAM for our servers in the case of failure in order to continue providing our services. |
| Ops-Equipment Repair (+) | $150.00 | $150.00 | $150.00 | Equipment Repair. Repairs are necessary to keep aging equipment in working order and continue the club's mission to preserve historic computers. |
| Ops-Event Supplies (+) | $165.00 | $165.00 | $165.00 | Guest Badges. Badges ensure those attending Demosplash have registered, and help identify attendees to staff and other guests during the event. |
| Ops-Gifts and Prizes (+) | $800.00 | $800.00 | $800.00 | Competition Prizes. |
| Ops-Operational Computing Expenses (+) | $50.00 | $50.00 | $50.00 | Purchase of "cmu.io" Domain Name Currently, student websites using the Computer Club's Contributed Webserver are required to use a cumbersome url beginning with "www.contrib.andrew.cmu.edu" ("www" required). This takes a long time to say and a long time to type, discouraging wider adoption of this useful service. We would like to purchase a shorter domain name, "cmu.io", for use as a redirect to the Contributed Webserver. This will improve "www.contrib.andrew.cmu.edu/~andrewid" to the much shorter "cmu.io/~andrewid". We also plan to use this domain for the upcoming CCVMS project, allowing users to register virtual servers at "machinename.cmu.io" (rather than "machinename.ccvms.club.cc.cmu.edu") for personal or academic projects. |
| Ops-Rental Equipment (+) | $40.00 | $40.00 | $40.00 | AB Tech Equipment Rental. Sound and lighting equipment for events and the event livestream. |
| Ops-Rental Facilities (+) | $150.00 | $150.00 | $150.00 | Offsite Storage. Computer Club stores part of our retro archive at CMU's offsite storage location on Penn Avenue. We rent 2 pallets at a unit cost of $75/yr. |
| Ops-Telecommunications (+) | $216.00 | $216.00 | $216.00 | Emergency Telephone. The Computer Club Machine Room is equipped with a Halon fire extinguishing system and a security door. In the event that someone is inside the room when this system triggers and is unable to get out, they will need to hold down the manual shutoff and call for help. Cellular reception in the Cyert basement is unreliable in the event of such an emergency. (Non-negotiable safety expense) |
| Ops-Telecommunications (+) | $250.00 | $250.00 | $250.00 | Machine Room Data Lines (2). These are the club's connections to the campus network, without which we cannot operate any of our services. |
| Revenue-Donations/Other Income (-) | $1,000.00 | $1,000.00 | $1,000.00 | Donations from current members and alumni. |
| Revenue-Outside Funding (-) | $3,270.00 | $3,270.00 | $3,270.00 | Sponsorship. Demosplash is primarily funded by outside sponsors. |
| Revenue-Outside Funding (-) | $300.00 | $300.00 | $300.00 | Industry Talks Sponsorship. Companies that present talks cover all expenses for providing refreshments to attendees. |
| Revenue-Outside Funding (-) | $4,000.00 | $4,000.00 | $4,000.00 | Weekly Talk Series Sponsorship. The talk series will be funded through the support of corporate sponsors. |
| Revenue-Rental and Sales Income (-) | $250.00 | $250.00 | $250.00 | Income from t-shirt sales. |
| Revenue-Rental and Sales Income (-) | $635.00 | $635.00 | $635.00 | Registrations and other sales. Attendance is free for members of the Carnegie Mellon community. |
| Travel-Other (+) | $1,800.00 | $1,800.00 | $1,800.00 | Guest Speaker Travel Expenses. A central feature of Demosplash are guest speaker presentations, for which we reimburse reasonable travel and lodging costs. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $1,250.00 |
| Equip-Clothing | $750.00 |
| Equip-Non-Capital Equipment | $1,465.00 |
| Food-Refreshments for Events | $5,650.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $1,300.00 |
| Ops-Event Supplies | $165.00 |
| Ops-Gifts and Prizes | $800.00 |
| Ops-Operational Computing Expenses | $50.00 |
| Ops-Rental Equipment | $40.00 |
| Ops-Rental Facilities | $150.00 |
| Ops-Telecommunications | $466.00 |
| Revenue-Donations/Other Income | $1,000.00 |
| Revenue-Outside Funding | $7,570.00 |
| Revenue-Rental and Sales Income | $885.00 |
| Travel-Other | $1,800.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $1,250.00 |
| Equip-Clothing | $750.00 |
| Equip-Non-Capital Equipment | $1,465.00 |
| Food-Refreshments for Events | $5,650.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $1,300.00 |
| Ops-Event Supplies | $165.00 |
| Ops-Gifts and Prizes | $800.00 |
| Ops-Operational Computing Expenses | $50.00 |
| Ops-Rental Equipment | $40.00 |
| Ops-Rental Facilities | $150.00 |
| Ops-Telecommunications | $466.00 |
| Revenue-Donations/Other Income | $1,000.00 |
| Revenue-Outside Funding | $7,570.00 |
| Revenue-Rental and Sales Income | $885.00 |
| Travel-Other | $1,800.00 |
| Final | |
|---|---|
| Capital Expense Fund | $1,250.00 |
| Equip-Clothing | $750.00 |
| Equip-Non-Capital Equipment | $1,465.00 |
| Food-Refreshments for Events | $5,650.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Equipment Repair | $1,300.00 |
| Ops-Event Supplies | $165.00 |
| Ops-Gifts and Prizes | $800.00 |
| Ops-Operational Computing Expenses | $50.00 |
| Ops-Rental Equipment | $40.00 |
| Ops-Rental Facilities | $150.00 |
| Ops-Telecommunications | $466.00 |
| Revenue-Donations/Other Income | $1,000.00 |
| Revenue-Outside Funding | $7,570.00 |
| Revenue-Rental and Sales Income | $885.00 |
| Travel-Other | $1,800.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $12,736.00 |
| Capital | $1,250.00 |
| Revenue | ($9,455.00) |
| Final | $3,281.00 |
| Recommended | |
|---|---|
| Expenditures | $12,736.00 |
| Capital | $1,250.00 |
| Revenue | ($9,455.00) |
| Final | $3,281.00 |
| Final | |
|---|---|
| Expenditures | $12,736.00 |
| Capital | $1,250.00 |
| Revenue | ($9,455.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $3,281.00 |
| FY15 Starting Balance | $3,281.00 |